June 25, 2013 Council Meetings
»
Item 1 - Call to Order
Introduction
of Art at
Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical
Highlight –
Centennial
2013
1.2 Verbal Report: Mayor Clay
File 1485-015
Fire Chief Remo Faedo
Item 1
Call to OrderIntroduction
of Art at
Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical
Highlight –
Centennial
2013
1.2 Verbal Report: Mayor Clay
File 1485-015
Fire Chief Remo Faedo
»
Item 2 - Public Input
Item 2
Public Input»
Item 3 - General Matters
Presentation
– Natasha
Fraser
3.1 Natasha Fraser, Port Moody resident and winner of Sun Run 10k and
Vancouver half marathon to appear for a presentation.
Delegation –
Blackberry
Artists
Society
Page 7-8
3.2 Delegation Application dated June 5, 2013
Power Point Presentation by Valerie Simons
File: 0230-01
Evergreen
SkyTrain
Project
Update
3.3 Presentation by Project Officer Amanda Farrell
File: 8640-03
Item 3
General MattersPresentation
– Natasha
Fraser
3.1 Natasha Fraser, Port Moody resident and winner of Sun Run 10k and
Vancouver half marathon to appear for a presentation.
Delegation –
Blackberry
Artists
Society
Page 7-8
3.2 Delegation Application dated June 5, 2013
Power Point Presentation by Valerie Simons
File: 0230-01
Evergreen
SkyTrain
Project
Update
3.3 Presentation by Project Officer Amanda Farrell
File: 8640-03
»
Item 4 - Legislative Matters
Minutes
Pages 9-18
4.1 File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held
June 11, 2013 be adopted.
Solid Waste
Bylaw
Amendment
4.2 An amendment to the Solid Waste Bylaw in relation to recycling services
for multi-family properties.
File: 11-5360-16
Recommendation:
THAT Bylaw No. 2963 be now adopted.
Travel and
Expense
Policy
#5-1800-1 -
Amendment
Pages 19-32
4.3 Report: Financial Services dated June 5, 2013
File: 0350-03
If Council is prepared to accept the recommendations in the report, it
would be consistent to DEFEAT the outstanding motion deferred from
May 7th, 2013 meeting, namely:
Moved, seconded
THAT references to carpooling in section 2.1c be removed.
Recommendation:
THAT Corporate Policy 5-1800-1 – Travel and Expense Policy
proposed in the June 5, 2013 Financial Services Department report
be adopted.
AND THAT Corporate Policy 5-1800-2 - Council Member Expenses
be rescinded.
Item 4
Legislative MattersMinutes
Pages 9-18
4.1 File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held
June 11, 2013 be adopted.
Solid Waste
Bylaw
Amendment
4.2 An amendment to the Solid Waste Bylaw in relation to recycling services
for multi-family properties.
File: 11-5360-16
Recommendation:
THAT Bylaw No. 2963 be now adopted.
Travel and
Expense
Policy
#5-1800-1 -
Amendment
Pages 19-32
4.3 Report: Financial Services dated June 5, 2013
File: 0350-03
If Council is prepared to accept the recommendations in the report, it
would be consistent to DEFEAT the outstanding motion deferred from
May 7th, 2013 meeting, namely:
Moved, seconded
THAT references to carpooling in section 2.1c be removed.
Recommendation:
THAT Corporate Policy 5-1800-1 – Travel and Expense Policy
proposed in the June 5, 2013 Financial Services Department report
be adopted.
AND THAT Corporate Policy 5-1800-2 - Council Member Expenses
be rescinded.
»
Item 5 - Unfinished Business
14 & 15 McNair
Bay – Request
for
Encroachment
Fee Waiver
Pages 33-36
5.1 Report: Financial Services dated June 17, 2013
File: 3010-03
Response to Delegation Request
THAT the administration fee be waived and the owners not be held
responsible for the encroachments.
Recommendation:
THAT based on the June 17, 2013 Financial Services Department
report, encroachments continue to be dealt with in accordance
with the current program;
AND THAT the request for waiver of the encroachment agreement
administrative fee for 14 and 15 McNair Bay for the use and
occupation of City land be declined.
Belcarra
Regional Park
Cabins
Pages 37-46
5.2 Report: Development Services dated June 18, 2013
File: 0480-20-07
Response to Belcarra South Preservation Society Delegation Request
THAT Council write a letter to the Environment /Parks Division of
Metro Vancouver in support of the Society’s request to continue to
occupy the cottages.
Recommendation:
THAT the report from Development Services dated June 18, 2013
regarding the Belcarra Regional Park Cabins be received for
information.
Trans Canada
Trail
Pages 47-52
5.3 Report: Engineering and Parks Services, dated June 17, 2013
File: 6290-20-01
Response to Trails BC Delegation Request
THAT Council provide a cycling pathway along the north side of Clarke
Street that would parallel the Evergreen Line from Moody Street to
Queen Street.
Recommendation:
THAT the Engineering & Parks Services Department report dated
June 17, 2013 regarding the Trans Canada Trail be received for
information.
Development
of an Adopt a
Trail/Adopt a
Street Program
Pages 53-58
5.4 Report: Engineering & Parks Services dated June 17, 2013
File: 6290-01
Response to Barnet Lions Delegation Request
THAT Council consider establishing an Adopt-a-Street/Parks program
where community members can volunteer to clean city streets/parks.
Recommendation:
THAT the Adopt a Trail/Street/Park program outlined in the June
17, 2013 Engineering and Parks Services report be implemented;
AND THAT a budget of $2000 for 2013 costs of the Adopt a
Trail/Street/Park program be approved, with funding from the
Council Contingency Fund.
Rocky Point
Park Pay
Parking –
Consultation
Plan and
Information
Requests
Pages 59-78
5.5 Report: Financial Services and Engineering & Parks Departments
dated June 14, 2013
File: 5480-02
Recommendation:
THAT staff proceed with the public consultation plan outlined in
the June 14, 2013 Financial Services and Engineering and Parks
Departments report as the next step in gathering information on
the potential implementation of pay parking in Rocky Point Park;
AND THAT $4,860 be allocated from the Council contingency to
fund the process.
Item 5
Unfinished Business14 & 15 McNair
Bay – Request
for
Encroachment
Fee Waiver
Pages 33-36
5.1 Report: Financial Services dated June 17, 2013
File: 3010-03
Response to Delegation Request
THAT the administration fee be waived and the owners not be held
responsible for the encroachments.
Recommendation:
THAT based on the June 17, 2013 Financial Services Department
report, encroachments continue to be dealt with in accordance
with the current program;
AND THAT the request for waiver of the encroachment agreement
administrative fee for 14 and 15 McNair Bay for the use and
occupation of City land be declined.
Belcarra
Regional Park
Cabins
Pages 37-46
5.2 Report: Development Services dated June 18, 2013
File: 0480-20-07
Response to Belcarra South Preservation Society Delegation Request
THAT Council write a letter to the Environment /Parks Division of
Metro Vancouver in support of the Society’s request to continue to
occupy the cottages.
Recommendation:
THAT the report from Development Services dated June 18, 2013
regarding the Belcarra Regional Park Cabins be received for
information.
Trans Canada
Trail
Pages 47-52
5.3 Report: Engineering and Parks Services, dated June 17, 2013
File: 6290-20-01
Response to Trails BC Delegation Request
THAT Council provide a cycling pathway along the north side of Clarke
Street that would parallel the Evergreen Line from Moody Street to
Queen Street.
Recommendation:
THAT the Engineering & Parks Services Department report dated
June 17, 2013 regarding the Trans Canada Trail be received for
information.
Development
of an Adopt a
Trail/Adopt a
Street Program
Pages 53-58
5.4 Report: Engineering & Parks Services dated June 17, 2013
File: 6290-01
Response to Barnet Lions Delegation Request
THAT Council consider establishing an Adopt-a-Street/Parks program
where community members can volunteer to clean city streets/parks.
Recommendation:
THAT the Adopt a Trail/Street/Park program outlined in the June
17, 2013 Engineering and Parks Services report be implemented;
AND THAT a budget of $2000 for 2013 costs of the Adopt a
Trail/Street/Park program be approved, with funding from the
Council Contingency Fund.
Rocky Point
Park Pay
Parking –
Consultation
Plan and
Information
Requests
Pages 59-78
5.5 Report: Financial Services and Engineering & Parks Departments
dated June 14, 2013
File: 5480-02
Recommendation:
THAT staff proceed with the public consultation plan outlined in
the June 14, 2013 Financial Services and Engineering and Parks
Departments report as the next step in gathering information on
the potential implementation of pay parking in Rocky Point Park;
AND THAT $4,860 be allocated from the Council contingency to
fund the process.
»
Item 6 - New Business
Municipal
Service
Assessment –
Facilities
Division
Pages 79-100
6.1 Presentation: General Manager of Community Services
Municipal Service Assessment, Facilities Division Report
File: 2737-03
Recommendation:
THAT the Municipal Service Assessment, Facilities Division
report presented by the General Manager of Community Services
on June 25, 2013 be received for information.
Cross
Connection
Control
Pages 101-114
6.2 Report: Engineering & Parks Services Department dated June 17,
2013
File: 5700-01
Recommendation:
THAT Council support in principle the proposed Cross
Connection Control Program as outline in the June 17, 2013
Engineering and Parks Services report;
THAT Council direct staff to develop an implementation plan, a
stakeholder engagement plan, a hazard assessment of City
facilities, inspection and testing protocol for backflow
assemblies, a data management system, and proposed bylaw
amendments and report back to Council;
THAT Council support in principle the draft Cross Connection
Control Policy, dated May 28, 2013; and
THAT Council support an application to the Infrastructure
Planning Grant Program for a $10,000 grant for the City of Port
Moody’s Cross Connection Control program.
Joint Family
Court & Youth
Justice
Committee
Pages 115-128
6.3 Joint Family Court and Youth Justice Committee, May 24, 2013
File: 0360-20-08
? Approved Minutes – Regular and Closed – April 25, 2013
? Current Terms of Reference
Recommendation:
Council direction is requested.
Council
Committee
Appointments
6.4 Verbal Report: Mayor Clay
File: 0360-20-02/0360-20-03
- Community Care Committee vacancy
- Economic Development Committee vacancy
Item 6
New BusinessMunicipal
Service
Assessment –
Facilities
Division
Pages 79-100
6.1 Presentation: General Manager of Community Services
Municipal Service Assessment, Facilities Division Report
File: 2737-03
Recommendation:
THAT the Municipal Service Assessment, Facilities Division
report presented by the General Manager of Community Services
on June 25, 2013 be received for information.
Cross
Connection
Control
Pages 101-114
6.2 Report: Engineering & Parks Services Department dated June 17,
2013
File: 5700-01
Recommendation:
THAT Council support in principle the proposed Cross
Connection Control Program as outline in the June 17, 2013
Engineering and Parks Services report;
THAT Council direct staff to develop an implementation plan, a
stakeholder engagement plan, a hazard assessment of City
facilities, inspection and testing protocol for backflow
assemblies, a data management system, and proposed bylaw
amendments and report back to Council;
THAT Council support in principle the draft Cross Connection
Control Policy, dated May 28, 2013; and
THAT Council support an application to the Infrastructure
Planning Grant Program for a $10,000 grant for the City of Port
Moody’s Cross Connection Control program.
Joint Family
Court & Youth
Justice
Committee
Pages 115-128
6.3 Joint Family Court and Youth Justice Committee, May 24, 2013
File: 0360-20-08
? Approved Minutes – Regular and Closed – April 25, 2013
? Current Terms of Reference
Recommendation:
Council direction is requested.
Council
Committee
Appointments
6.4 Verbal Report: Mayor Clay
File: 0360-20-02/0360-20-03
- Community Care Committee vacancy
- Economic Development Committee vacancy
»
Items 8 - 11 - 8. Reports from Council
8.1 Council Verbal Reports
8.2 Staff Verbal Reports
9. Information Items
Committees,
Commissions
and Boards –
Minutes
Pages 129-144
9.1 - Parks and Recreation Commission Minutes – April 10, 2013
- Transportation Committee Minutes – April 17, 2013
- Economic Development Committee Minutes – May 1, 2013
- Community Care Committee Minutes – May 13, 2013
- Environmental Protection Committee Minutes – May 27, 2013
Resolution and
Response and
other Letters
Pages 145-159
9.2 - Letter to BC Ministry of Environment, Integrated Pest
Management Program dated May 29, 2013
- Letter dated June 3, 2013 from New Westminster Mayor to Port
Metro Vancouver re proposed shipments of thermal coal from
Fraser Surrey Docks.
- Letter dated June 4, 2013 from Coquitlam Mayor to Minister
Shirley Bond re Regional Policing Resolution.
- Letter dated June 5, 2013 from Metro Vancouver Board Chair
to Federal Minister of Environment re Request for Secure
Tenure for Admiralty Point Lands in Belcarra Regional Park.
- Letter dated June 5, 2013 from School District 43 (Coquitlam)
Board Chair re naming of new middle school.
Release of In-
Camera
Resolution
9.3 Release of In-Camera item from June 18, 2013 In-Camera Council
meeting approved for public release.
Centennial/
Appleyard
House –
Construction of
Link
THAT a loan of $87,500 to the Arts Centre Society for the construction
of an Atrium between the Arts Centre and the Centennial/Appleyard
House be authorized and funded from accumulated surplus.
10. Public Input
11. Adjournment
Items 8 - 11
8. Reports from Council8.1 Council Verbal Reports
8.2 Staff Verbal Reports
9. Information Items
Committees,
Commissions
and Boards –
Minutes
Pages 129-144
9.1 - Parks and Recreation Commission Minutes – April 10, 2013
- Transportation Committee Minutes – April 17, 2013
- Economic Development Committee Minutes – May 1, 2013
- Community Care Committee Minutes – May 13, 2013
- Environmental Protection Committee Minutes – May 27, 2013
Resolution and
Response and
other Letters
Pages 145-159
9.2 - Letter to BC Ministry of Environment, Integrated Pest
Management Program dated May 29, 2013
- Letter dated June 3, 2013 from New Westminster Mayor to Port
Metro Vancouver re proposed shipments of thermal coal from
Fraser Surrey Docks.
- Letter dated June 4, 2013 from Coquitlam Mayor to Minister
Shirley Bond re Regional Policing Resolution.
- Letter dated June 5, 2013 from Metro Vancouver Board Chair
to Federal Minister of Environment re Request for Secure
Tenure for Admiralty Point Lands in Belcarra Regional Park.
- Letter dated June 5, 2013 from School District 43 (Coquitlam)
Board Chair re naming of new middle school.
Release of In-
Camera
Resolution
9.3 Release of In-Camera item from June 18, 2013 In-Camera Council
meeting approved for public release.
Centennial/
Appleyard
House –
Construction of
Link
THAT a loan of $87,500 to the Arts Centre Society for the construction
of an Atrium between the Arts Centre and the Centennial/Appleyard
House be authorized and funded from accumulated surplus.
10. Public Input
11. Adjournment
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