September 3, 2013 Council Meetings
»
Item 1 - Call to Order
Introduction of
Art at Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical
Highlight –
Centennial 2013
1.2 Verbal Report: Mayor Clay
File 1485-015
Item 1
Call to OrderIntroduction of
Art at Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical
Highlight –
Centennial 2013
1.2 Verbal Report: Mayor Clay
File 1485-015
»
Item 2 - Public Input
Item 2
Public Input»
Item 3 - General Matters
Municipal
Service
Assessment –
Information
Services
Pages 7-28
3.1 Verbal Presentation: General Manager, Corporate Services
File: 2737-03
Recommendation:
THAT the Municipal Service Assessment, Information Services
Division report presented by the General Manager of Corporate
Services on September 3, 2013 be received for information.
First Nations
Public Art
Design
3.2 PowerPoint Presentation: Manager of Cultural Services, Community
Services Department
File: 7940-01
Item 3
General MattersMunicipal
Service
Assessment –
Information
Services
Pages 7-28
3.1 Verbal Presentation: General Manager, Corporate Services
File: 2737-03
Recommendation:
THAT the Municipal Service Assessment, Information Services
Division report presented by the General Manager of Corporate
Services on September 3, 2013 be received for information.
First Nations
Public Art
Design
3.2 PowerPoint Presentation: Manager of Cultural Services, Community
Services Department
File: 7940-01
»
Item 4 - Legislative Matters
Minutes
Pages 29-40
4.1 Minutes of the July 23, 2013 Regular Meeting of Council
File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held July
23, 2013 be adopted.
Motion Required
to Cancel
September 10,
2013 Regular
Council Meeting
Pages 41-42
4.2 Memo: City Clerk – Legislative Services dated August 28, 2013
File: 1850-10
Recommendation:
THAT the Regular Council meeting scheduled for September 10,
2013 be cancelled and appropriate notices be posted to inform
the public.
Appointment of
Signing Officers
Pages 43-44
4.3 Memo: Financial Services dated August 7, 2013
File: 1940-01
Recommendation:
THAT effective September 3, 2013, the signing officers
resolution approved on January 8, 2013, be rescinded;
AND THAT the signing officers for all the city bank accounts be
any two of the following:
- Mayor Clay or, in the absence of the Mayor, the Acting
Mayor or Second Acting Mayor
- Kevin Ramsay, City Manager
- Paul Rockwood, General Manager of Financial Services
- Laura Turner, Finance Supervisor
- Juli Kolby, Purchasing Supervisor.
Development
Permit, Heritage
Alteration
Permit, and
Development
Variance Permit
Related to the
Expansion of
the Arts Centre
at 2425 St Johns
Street
Pages 45-84
4.4 Report: Development Services – Planning dated August 26, 2013
File: 3060-20-98
6800-08-02
3090-20-11
Recommendations:
THAT Development Permit 2013-98 be issued subject to the
finalization of plans and submission of all required fees and
securities to the satisfaction of staff and that the Mayor and
Clerk be authorized to execute the necessary legal documents
required in support of this application.
THAT Heritage Alteration Permit 2013-02 be issued subject to
the finalization of plans and submission of all required fees and
securities to the satisfaction of staff and that the Mayor and
Clerk be authorized to execute the necessary legal documents
required in support of this application.
THAT Development Variance Permit 2013-111 be issued subject
to submission of all required fees and securities to the
satisfaction of staff and that the Mayor and Clerk be authorized
to execute the necessary legal documents required in support of
this application.
Heritage
Alteration
Permit for New
Signage at 2425
St Johns Street
(Old City Hall)
Pages 85-94
4.5 Report: Development Services – Planning dated August 21, 2013
File: 6800-08-03
Recommendation:
THAT Heritage Alteration Permit No. 2013-03 for new signage at
2425 St. Johns Street (Old City Hall), as referenced in the
Development Services Report dated August 21, 2013, be
approved.
Item 4
Legislative MattersMinutes
Pages 29-40
4.1 Minutes of the July 23, 2013 Regular Meeting of Council
File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held July
23, 2013 be adopted.
Motion Required
to Cancel
September 10,
2013 Regular
Council Meeting
Pages 41-42
4.2 Memo: City Clerk – Legislative Services dated August 28, 2013
File: 1850-10
Recommendation:
THAT the Regular Council meeting scheduled for September 10,
2013 be cancelled and appropriate notices be posted to inform
the public.
Appointment of
Signing Officers
Pages 43-44
4.3 Memo: Financial Services dated August 7, 2013
File: 1940-01
Recommendation:
THAT effective September 3, 2013, the signing officers
resolution approved on January 8, 2013, be rescinded;
AND THAT the signing officers for all the city bank accounts be
any two of the following:
- Mayor Clay or, in the absence of the Mayor, the Acting
Mayor or Second Acting Mayor
- Kevin Ramsay, City Manager
- Paul Rockwood, General Manager of Financial Services
- Laura Turner, Finance Supervisor
- Juli Kolby, Purchasing Supervisor.
Development
Permit, Heritage
Alteration
Permit, and
Development
Variance Permit
Related to the
Expansion of
the Arts Centre
at 2425 St Johns
Street
Pages 45-84
4.4 Report: Development Services – Planning dated August 26, 2013
File: 3060-20-98
6800-08-02
3090-20-11
Recommendations:
THAT Development Permit 2013-98 be issued subject to the
finalization of plans and submission of all required fees and
securities to the satisfaction of staff and that the Mayor and
Clerk be authorized to execute the necessary legal documents
required in support of this application.
THAT Heritage Alteration Permit 2013-02 be issued subject to
the finalization of plans and submission of all required fees and
securities to the satisfaction of staff and that the Mayor and
Clerk be authorized to execute the necessary legal documents
required in support of this application.
THAT Development Variance Permit 2013-111 be issued subject
to submission of all required fees and securities to the
satisfaction of staff and that the Mayor and Clerk be authorized
to execute the necessary legal documents required in support of
this application.
Heritage
Alteration
Permit for New
Signage at 2425
St Johns Street
(Old City Hall)
Pages 85-94
4.5 Report: Development Services – Planning dated August 21, 2013
File: 6800-08-03
Recommendation:
THAT Heritage Alteration Permit No. 2013-03 for new signage at
2425 St. Johns Street (Old City Hall), as referenced in the
Development Services Report dated August 21, 2013, be
approved.
»
Item 5 - Parkside Drive
Traffic Calming
Project
5.1 Report in response to delegation to be submitted to a subsequent
meeting.
Adopt a Trail /
Adopt a Street
Program
5.2 Report in response to delegation to be submitted to a subsequent
meeting.
Veterans Way
Pages 95-104
5.3 Report: Engineering and Parks Services dated August 26, 2013
File: 11-5450-01/Vol 1
Recommendation:
THAT staff be directed to proceed with the ceremonial
designation of the section of Kyle Street from St. Johns Street to
Clarke Street as “Veterans Way” with the installation of three
signs to be installed for Remembrance Day on November 11,
2013;
AND THAT a budget of $450 be approved, with funding from the
Council Contingency Fund.
Staff Comments
on Mr. Van
Alstyne’s
Request for Free
Access to Inlet
Theatre
Pages 105-108
5.4 Report: Community Services – Cultural Services dated August 21,
2013
File: 7950-01
Recommendation:
THAT Council provide direction for the fee waiver request for a
concert in the fall of 2013.
Item 5
Parkside DriveTraffic Calming
Project
5.1 Report in response to delegation to be submitted to a subsequent
meeting.
Adopt a Trail /
Adopt a Street
Program
5.2 Report in response to delegation to be submitted to a subsequent
meeting.
Veterans Way
Pages 95-104
5.3 Report: Engineering and Parks Services dated August 26, 2013
File: 11-5450-01/Vol 1
Recommendation:
THAT staff be directed to proceed with the ceremonial
designation of the section of Kyle Street from St. Johns Street to
Clarke Street as “Veterans Way” with the installation of three
signs to be installed for Remembrance Day on November 11,
2013;
AND THAT a budget of $450 be approved, with funding from the
Council Contingency Fund.
Staff Comments
on Mr. Van
Alstyne’s
Request for Free
Access to Inlet
Theatre
Pages 105-108
5.4 Report: Community Services – Cultural Services dated August 21,
2013
File: 7950-01
Recommendation:
THAT Council provide direction for the fee waiver request for a
concert in the fall of 2013.
»
Item 6 - New Business
Delegation
Request
Douglas College
Centennial
Scholarship /
Bursary
Pages 109-110
6.1 Memo: City Clerk, dated August 26, 2013
Delegation Application: Robert Simons, President, Port Moody
Foundation and Hazel Postma, Douglas College Foundation, dated
August 1, 2013
File: 1850-01
As this is a request for funding, as per policy a 2/3rds majority vote is
required to consider the request to appear as a delegation.
Council direction is requested.
Notification of
Three Proposed
Amendments to
the Metro
Vancouver
Regional
Growth Strategy
Land Use
Designation
Map - Township
of Langley
Pages 111-138
6.2 Report: Development Services – Planning dated August 13, 2013
File: 6970-07
Council direction is requested.
Council
Indemnity Task
Force
Pages 139-142
6.3 Report: Corporate Services Department, Legislative Services
Division, dated August 28, 2013
File: 0360-20-29
Council direction is requested.
Item 6
New BusinessDelegation
Request
Douglas College
Centennial
Scholarship /
Bursary
Pages 109-110
6.1 Memo: City Clerk, dated August 26, 2013
Delegation Application: Robert Simons, President, Port Moody
Foundation and Hazel Postma, Douglas College Foundation, dated
August 1, 2013
File: 1850-01
As this is a request for funding, as per policy a 2/3rds majority vote is
required to consider the request to appear as a delegation.
Council direction is requested.
Notification of
Three Proposed
Amendments to
the Metro
Vancouver
Regional
Growth Strategy
Land Use
Designation
Map - Township
of Langley
Pages 111-138
6.2 Report: Development Services – Planning dated August 13, 2013
File: 6970-07
Council direction is requested.
Council
Indemnity Task
Force
Pages 139-142
6.3 Report: Corporate Services Department, Legislative Services
Division, dated August 28, 2013
File: 0360-20-29
Council direction is requested.
»
Item 7 - Other Business
Proclamation –
Prostate Cancer
Awareness
Week
Pages 143-146
7.1 E-mail: Eric Huffey, dated August 22, 2013
File: 0630-01
Council direction is requested.
Release of In-
Camera Meeting
Decisions –
Painting Project
7.2 Release of In-Camera decisions from July 23, 2013.
Request to
Reallocate
Painting Project
Funding
THAT the painting project funding be reallocated from the projects
listed in Attachment “A” to the July 9, 2013 Community Services -
Facilities Division report to those projects detailed in Attachment “B”
of the report.
Item 7
Other BusinessProclamation –
Prostate Cancer
Awareness
Week
Pages 143-146
7.1 E-mail: Eric Huffey, dated August 22, 2013
File: 0630-01
Council direction is requested.
Release of In-
Camera Meeting
Decisions –
Painting Project
7.2 Release of In-Camera decisions from July 23, 2013.
Request to
Reallocate
Painting Project
Funding
THAT the painting project funding be reallocated from the projects
listed in Attachment “A” to the July 9, 2013 Community Services -
Facilities Division report to those projects detailed in Attachment “B”
of the report.
»
Item 8 - Reports from Council
8.1 Council Verbal Reports
8.2 Staff Verbal Reports
Item 8
Reports from Council8.1 Council Verbal Reports
8.2 Staff Verbal Reports
»
Item 9 - Information Items
Committees,
Commissions
and Boards –
Minutes
Pages 147-152
9.1 - Centennial Steering Committee – Minutes – May 22, 2013
Correspondence
for Information
Pages 153-198
9.2 ? Letter: Trans Mountain Expansion Project, dated July 25,
2013 Re: Emergency Preparedness Study
? Letter: City of Coquitlam, dated July 30, 2013 Re: Regional
Transportation Strategy
? Letter: MetroVancouver, dated August 1, 2013 Re: Regional
Growth Strategy Special Study Areas
? Letter: MetroVancouver, dated August 7, 2013 Re: Air
Emission Permit for PCT
? Letter: Selina Robinson, MLA, dated August 7, 2013 Re:
Introduction
Mobile Device
Policy
Pages 198-206
9.3 Report: Information Services – Planning dated August 1, 2013
File: 04-1345-20
Item 9
Information ItemsCommittees,
Commissions
and Boards –
Minutes
Pages 147-152
9.1 - Centennial Steering Committee – Minutes – May 22, 2013
Correspondence
for Information
Pages 153-198
9.2 ? Letter: Trans Mountain Expansion Project, dated July 25,
2013 Re: Emergency Preparedness Study
? Letter: City of Coquitlam, dated July 30, 2013 Re: Regional
Transportation Strategy
? Letter: MetroVancouver, dated August 1, 2013 Re: Regional
Growth Strategy Special Study Areas
? Letter: MetroVancouver, dated August 7, 2013 Re: Air
Emission Permit for PCT
? Letter: Selina Robinson, MLA, dated August 7, 2013 Re:
Introduction
Mobile Device
Policy
Pages 198-206
9.3 Report: Information Services – Planning dated August 1, 2013
File: 04-1345-20
»
Items 10 & 11 - 10. Public Input
11. Adjournment
Items 10 & 11
10. Public Input11. Adjournment
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