October 8, 2013 Council Meetings
»
Item 1 - Call to Order
Introduction of Art at
Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical Highlight
– Centennial 2013
1.2 Verbal Report: Mayor Clay
Item 1
Call to OrderIntroduction of Art at
Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical Highlight
– Centennial 2013
1.2 Verbal Report: Mayor Clay
»
Item 2 - Public Input
Item 2
Public Input»
Item 4 - Legislative Matters
Minutes
Pages 9-20
4.1 File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held
Tuesday, September 24, 2013 be adopted.
2014 Permissive Tax
Exemption Bylaw
Pages 21-28
4.2 Report: Financial Services Department, dated September 27, 2013
File: 1960-10/BL2968
Recommendations:
THAT Bylaw No. 2968 be now read a first time.
THAT Bylaw No. 2968 be now read a second time.
THAT Bylaw No. 2968 be now read a third time.
City of Port Moody Regular Council Meeting – October 8, 2013 2
Development Permit
2013-96 for 2929 St.
Johns Street
Pages 29-42
4.3 Report: Development Services Department – Planning Division,
dated September 30, 2013
File: 3060-20-96
Recommendation:
THAT Development Permit 2013-96 be issued subject to:
1. Compliance with the July 18, 2013 Advisory Design
Panel recommendation that the vertical cedar be reclad
or replaced with heavy gauge aluminum to
match the new windows; and,
2. The submission of all required fees and securities to
the satisfaction of staff.
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
Development Permit
2013-92 and
Development
Variance Permit
2013-107 for an
addition to the
Canada Post facility
at 45 Mary Street
Pages 43-80
4.4 Report: Development Services Department – Planning Division,
dated September 30, 2013
File: 3060-20-92 and 3090-20-107
Recommendations:
THAT Development Permit 2013-92 be issued subject to:
1. The inclusion of a condition in development permit
that requires the removal of the existing overhead
utility service pole on the Spring Street frontage and
the undergrounding of the corresponding utility
services across Spring Street to connect with the
existing overhead utilities;
2. A design response to the Design Panel
recommendation to lower the lighting on the
compound wall;
3. The submission of all required fees and securities to
the satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
THAT Development Variance Permit 2013-107 be issued
subject to submission of all required fees and securities to
the satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
Item 4
Legislative MattersMinutes
Pages 9-20
4.1 File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held
Tuesday, September 24, 2013 be adopted.
2014 Permissive Tax
Exemption Bylaw
Pages 21-28
4.2 Report: Financial Services Department, dated September 27, 2013
File: 1960-10/BL2968
Recommendations:
THAT Bylaw No. 2968 be now read a first time.
THAT Bylaw No. 2968 be now read a second time.
THAT Bylaw No. 2968 be now read a third time.
City of Port Moody Regular Council Meeting – October 8, 2013 2
Development Permit
2013-96 for 2929 St.
Johns Street
Pages 29-42
4.3 Report: Development Services Department – Planning Division,
dated September 30, 2013
File: 3060-20-96
Recommendation:
THAT Development Permit 2013-96 be issued subject to:
1. Compliance with the July 18, 2013 Advisory Design
Panel recommendation that the vertical cedar be reclad
or replaced with heavy gauge aluminum to
match the new windows; and,
2. The submission of all required fees and securities to
the satisfaction of staff.
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
Development Permit
2013-92 and
Development
Variance Permit
2013-107 for an
addition to the
Canada Post facility
at 45 Mary Street
Pages 43-80
4.4 Report: Development Services Department – Planning Division,
dated September 30, 2013
File: 3060-20-92 and 3090-20-107
Recommendations:
THAT Development Permit 2013-92 be issued subject to:
1. The inclusion of a condition in development permit
that requires the removal of the existing overhead
utility service pole on the Spring Street frontage and
the undergrounding of the corresponding utility
services across Spring Street to connect with the
existing overhead utilities;
2. A design response to the Design Panel
recommendation to lower the lighting on the
compound wall;
3. The submission of all required fees and securities to
the satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
THAT Development Variance Permit 2013-107 be issued
subject to submission of all required fees and securities to
the satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
»
Item 5 - Unfinished Business
Celebration of Port
Moody Artists and
Their Artwork
Pages 81-84
5.1 Report: Arts and Culture Committee, dated September 9, 2013
File: 0360-20-43
The following resolution was moved and seconded before the
adjournment of the September 24, 2013 Regular Meeting of
Council and is now on the floor for discussion:
Moved and seconded
THAT Council consider the request from the Arts and
Culture Committee to carry forward $4,000 funding from the
2013 Arts and Culture Committee budget to 2014 for a
Celebration of Port Moody Artists and Their Artwork event
as presented in the Arts and Culture Committee report
dated September 9, 2013.
Westhill Lacrosse
Box Roof
Pages 85-88
5.2 Report: Community Services, dated September 10, 2013
File: 6240-20-07
Recommendation:
THAT the Westhill Lacrosse Box Replacement project
budget be increased by $229,000 with funding from
accumulated surplus as detailed in the Community Services
report dated Tuesday, September 10, 2013.
City of Port Moody Regular Council Meeting – October 8, 2013 4
Committee of the
Whole Items for
Ratification
Port Moody –
Anmore Joint
Recreation Task
Force
5.3 Recommendation:
THAT the following recommendations from the
September 3, 2013 Committee of the Whole meeting be
ratified:
THAT the surcharge program for Anmore residents be
discontinued in favour of a return to one fee for everyone
regardless of municipality of residence;
AND THAT the Port Moody – Anmore Joint Recreation Task Force
be given the appreciation of Council for their hard work, research
and commitment to the task they were given.
St. Johns Street
Efficiency
Improvement
Options
THAT Council give approval in principle for the development of a
master transportation plan beginning with a report back to Council
that gives information on the process, timeframes and cost
implications for both a scope document and overall master
transportation plan.
Affordable
Housing Strategy
– Review and
Recommendations
THAT as part of any future development of a community amenity
contribution and density bonusing system, that contributions to
the Affordable Housing Reserve Fund be based on a fixed
formula;
AND THAT the allocation of money held in the Affordable Housing
Reserve Fund be available to projects for the purpose of
integrated subsidized and market rental housing;
AND THAT policy be developed to protect existing market rental
stock within the City. Policies under consideration to include:
• A rental replacement requirement, where the redevelopment
of existing market rental buildings involves a rezoning
application.
• Protection of existing market rental housing from strata title
conversion;
AND THAT guidelines be developed to guide the review of
applications, which involve the redevelopment, through rezoning,
of market rental housing.
Centennial Year
Business Summit
– Proposal from
the Economic
Development
Committee
THAT the Economic Development Committee work in partnership
with the Chamber of Commerce to host a Business Summit for
local Port Moody businesses with a contribution from the City of
Port Moody of $2,000.
THAT the event be funded from Council Contingency and
opportunities for Centennial funding be considered.
City of Port Moody Regular Council Meeting – October 8, 2013 5
Proposed Town Hall
Meeting with Kinder
Morgan
Pages 89-94
5.4 Report: Councillor Rick Glumac, dated September 16, 2013
File: 11-5500-05/05
Recommendation:
THAT, as recommended by Councillor R. Glumac in report
dated September 16, 2013, the city coordinate with
representatives from Kinder Morgan in order to arrange a
Town Hall meeting in Inlet Theatre in the fall.
Delegation Request
– Tsleil-Waututh
Nation – Kinder
Morgan Pipeline –
Deemed Non-
Jurisdictional
Pages 95-96
5.5 Email: Tsleil-Waututh Nation, dated August 14, 2013
In accordance with Council’s Non-Jurisdictional Policy, in order
for this request to be considered, a 2/3rds vote of Council is
required.
Tri Cities Cold/Wet
Weather Mat
Program
Pages 97-100
5.6 Report: Mayor Mike Clay, dated September 24, 2013
File: 6700-20-74
Recommendation:
THAT staff be authorized to discuss the future of the
cold/wet weather mat program with the Operator (Hope for
Freedom) and the host (St. Andrews United Church) to
investigate options for continuing the program making
increased use of St. Andrews, or another Port Moody
location, for additional months during the season, and to
report back to Council with the outcome and required
bylaw/housing agreement amendments if required.
City of Port Moody Regular Council Meeting – October 8, 2013 6
Development of an
Adopt a Trail / Adopt
a Street Program
Pages 101-106
5.7 Report: Engineering and Parks Services Department, dated
June 17, 2013
File: 6290-01
At the June 25, 2013 Regular Meeting, Council passed the
following motion:
THAT the Development of an Adopt a Trail / Adopt a Street
Program item be deferred pending a discussion with the
CUPE Union.
The item is now available for Council’s consideration.
Recommendation:
THAT the Adopt a Trail/Street/Park program outlined in the
June 17, 2013 Engineering and Parks Services report be
implemented;
AND THAT a budget of $2000 for 2013 costs of the Adopt a
Trail/Street/Park program be approved, with funding from
the Council Contingency Fund.
Item 5
Unfinished BusinessCelebration of Port
Moody Artists and
Their Artwork
Pages 81-84
5.1 Report: Arts and Culture Committee, dated September 9, 2013
File: 0360-20-43
The following resolution was moved and seconded before the
adjournment of the September 24, 2013 Regular Meeting of
Council and is now on the floor for discussion:
Moved and seconded
THAT Council consider the request from the Arts and
Culture Committee to carry forward $4,000 funding from the
2013 Arts and Culture Committee budget to 2014 for a
Celebration of Port Moody Artists and Their Artwork event
as presented in the Arts and Culture Committee report
dated September 9, 2013.
Westhill Lacrosse
Box Roof
Pages 85-88
5.2 Report: Community Services, dated September 10, 2013
File: 6240-20-07
Recommendation:
THAT the Westhill Lacrosse Box Replacement project
budget be increased by $229,000 with funding from
accumulated surplus as detailed in the Community Services
report dated Tuesday, September 10, 2013.
City of Port Moody Regular Council Meeting – October 8, 2013 4
Committee of the
Whole Items for
Ratification
Port Moody –
Anmore Joint
Recreation Task
Force
5.3 Recommendation:
THAT the following recommendations from the
September 3, 2013 Committee of the Whole meeting be
ratified:
THAT the surcharge program for Anmore residents be
discontinued in favour of a return to one fee for everyone
regardless of municipality of residence;
AND THAT the Port Moody – Anmore Joint Recreation Task Force
be given the appreciation of Council for their hard work, research
and commitment to the task they were given.
St. Johns Street
Efficiency
Improvement
Options
THAT Council give approval in principle for the development of a
master transportation plan beginning with a report back to Council
that gives information on the process, timeframes and cost
implications for both a scope document and overall master
transportation plan.
Affordable
Housing Strategy
– Review and
Recommendations
THAT as part of any future development of a community amenity
contribution and density bonusing system, that contributions to
the Affordable Housing Reserve Fund be based on a fixed
formula;
AND THAT the allocation of money held in the Affordable Housing
Reserve Fund be available to projects for the purpose of
integrated subsidized and market rental housing;
AND THAT policy be developed to protect existing market rental
stock within the City. Policies under consideration to include:
• A rental replacement requirement, where the redevelopment
of existing market rental buildings involves a rezoning
application.
• Protection of existing market rental housing from strata title
conversion;
AND THAT guidelines be developed to guide the review of
applications, which involve the redevelopment, through rezoning,
of market rental housing.
Centennial Year
Business Summit
– Proposal from
the Economic
Development
Committee
THAT the Economic Development Committee work in partnership
with the Chamber of Commerce to host a Business Summit for
local Port Moody businesses with a contribution from the City of
Port Moody of $2,000.
THAT the event be funded from Council Contingency and
opportunities for Centennial funding be considered.
City of Port Moody Regular Council Meeting – October 8, 2013 5
Proposed Town Hall
Meeting with Kinder
Morgan
Pages 89-94
5.4 Report: Councillor Rick Glumac, dated September 16, 2013
File: 11-5500-05/05
Recommendation:
THAT, as recommended by Councillor R. Glumac in report
dated September 16, 2013, the city coordinate with
representatives from Kinder Morgan in order to arrange a
Town Hall meeting in Inlet Theatre in the fall.
Delegation Request
– Tsleil-Waututh
Nation – Kinder
Morgan Pipeline –
Deemed Non-
Jurisdictional
Pages 95-96
5.5 Email: Tsleil-Waututh Nation, dated August 14, 2013
In accordance with Council’s Non-Jurisdictional Policy, in order
for this request to be considered, a 2/3rds vote of Council is
required.
Tri Cities Cold/Wet
Weather Mat
Program
Pages 97-100
5.6 Report: Mayor Mike Clay, dated September 24, 2013
File: 6700-20-74
Recommendation:
THAT staff be authorized to discuss the future of the
cold/wet weather mat program with the Operator (Hope for
Freedom) and the host (St. Andrews United Church) to
investigate options for continuing the program making
increased use of St. Andrews, or another Port Moody
location, for additional months during the season, and to
report back to Council with the outcome and required
bylaw/housing agreement amendments if required.
City of Port Moody Regular Council Meeting – October 8, 2013 6
Development of an
Adopt a Trail / Adopt
a Street Program
Pages 101-106
5.7 Report: Engineering and Parks Services Department, dated
June 17, 2013
File: 6290-01
At the June 25, 2013 Regular Meeting, Council passed the
following motion:
THAT the Development of an Adopt a Trail / Adopt a Street
Program item be deferred pending a discussion with the
CUPE Union.
The item is now available for Council’s consideration.
Recommendation:
THAT the Adopt a Trail/Street/Park program outlined in the
June 17, 2013 Engineering and Parks Services report be
implemented;
AND THAT a budget of $2000 for 2013 costs of the Adopt a
Trail/Street/Park program be approved, with funding from
the Council Contingency Fund.
»
Item 6 - New Business
Heritage
Commission Report
– Centennial Time
Capsule
Pages 107-112
6.1 Report: Heritage Commission, dated September 26, 2013
File: 0360-20-09-02
Recommendation:
THAT Council endorse the Time Capsule project as
referenced in the Heritage Commission report dated
September 26, 2013 and direct staff to proceed with the
ordering of the Time Capsule, and Plaque and initiate public
communication to engage residents in this project.
Heritage
Commission Report
– Utility Box Art
Pages 113-128
6.2 Report: Heritage Commission, dated September 26, 2013
File: 0360-20-09-02
Recommendation:
THAT Council endorse the selected photographs for the
Vinyl Wrap project and direct staff to work with the supplier
on the final layout and installation of the wraps, as
recommended in the Heritage Commission report dated
September 26, 2013.
Item 6
New BusinessHeritage
Commission Report
– Centennial Time
Capsule
Pages 107-112
6.1 Report: Heritage Commission, dated September 26, 2013
File: 0360-20-09-02
Recommendation:
THAT Council endorse the Time Capsule project as
referenced in the Heritage Commission report dated
September 26, 2013 and direct staff to proceed with the
ordering of the Time Capsule, and Plaque and initiate public
communication to engage residents in this project.
Heritage
Commission Report
– Utility Box Art
Pages 113-128
6.2 Report: Heritage Commission, dated September 26, 2013
File: 0360-20-09-02
Recommendation:
THAT Council endorse the selected photographs for the
Vinyl Wrap project and direct staff to work with the supplier
on the final layout and installation of the wraps, as
recommended in the Heritage Commission report dated
September 26, 2013.
»
Item 7 - Other Business
Municipal Service
Assessment –
Financial Services
Department
Pages 129-154
7.1 Verbal Presentation: Team Lead, MSA - Financial Services
File: 2737-03
THAT the Municipal Service Assessment, Financial Services
report as presented by the General Manager of Development
Services on October 8, 2013 be received for information.
Homelessness
Action Week:
October 13 – 19,
2013 Proclamation
Request
Pages 155-158
7.2 Letter: Greater Vancouver Regional Committee on
Homelessness, dated August 29, 2013
Council direction requested.
National Waste
Reduction Week:
October 21 – 27,
2013 Proclamation
Request
7.3 Letter: Recycling Council of British Columbia, dated
August 16, 2013
Council direction requested.
Item 7
Other BusinessMunicipal Service
Assessment –
Financial Services
Department
Pages 129-154
7.1 Verbal Presentation: Team Lead, MSA - Financial Services
File: 2737-03
THAT the Municipal Service Assessment, Financial Services
report as presented by the General Manager of Development
Services on October 8, 2013 be received for information.
Homelessness
Action Week:
October 13 – 19,
2013 Proclamation
Request
Pages 155-158
7.2 Letter: Greater Vancouver Regional Committee on
Homelessness, dated August 29, 2013
Council direction requested.
National Waste
Reduction Week:
October 21 – 27,
2013 Proclamation
Request
7.3 Letter: Recycling Council of British Columbia, dated
August 16, 2013
Council direction requested.
»
Item 8 - Reports from Council
8.1 Council Verbal Reports
8.2 Staff Verbal Reports
Item 8
Reports from Council8.1 Council Verbal Reports
8.2 Staff Verbal Reports
»
Item 9 - Information Items
Committees,
Commissions and
Boards – Minutes
Pages 161-188
9.1 • Parks and Recreation Commission – Minutes – June 12,
2013
• Transportation Committee – Minutes – June 19, 2013
• Port Moody Public Library Board – Minutes – June 20,
2013
• Economic Development Committee – Minutes – July 3,
2013
• Arts and Culture Committee – Minutes – July 4, 2013
• Community Care Committee – Minutes – July 8, 2013
• Heritage Commission – Minutes – July 11, 2013
• Port Moody Public Library Board – Minutes – August 22,
2013
City of Port Moody Regular Council Meeting – October 8, 2013 8
Resolution and
Response Letters of
Council and
Correspondence for
Information
Pages 189-212
9.2 • Memorandum from the Port Moody Police Board, dated
July 23, 2013
• Letter to Metro Vancouver, dated September 6, 2013
• Letter from the Ministry of Transportation and
Infrastructure, dated September 9, 2013
• Letter to the Union of BC Municipalities, dated
September 12, 2013
• Letter from the City of Coquitlam, dated September 16,
2013
2012-13 Fleet
Premium
Adjustment
Pages 213-224
9.3 Memorandum: Budget Advisor, dated August 29, 2013
File: 03-1280-02/2013
Contract Awards
above $200K
Pages 225-226
9.4 Memorandum: Budget Advisor, dated September 26, 2013
File: 03-1220-01
Item 9
Information ItemsCommittees,
Commissions and
Boards – Minutes
Pages 161-188
9.1 • Parks and Recreation Commission – Minutes – June 12,
2013
• Transportation Committee – Minutes – June 19, 2013
• Port Moody Public Library Board – Minutes – June 20,
2013
• Economic Development Committee – Minutes – July 3,
2013
• Arts and Culture Committee – Minutes – July 4, 2013
• Community Care Committee – Minutes – July 8, 2013
• Heritage Commission – Minutes – July 11, 2013
• Port Moody Public Library Board – Minutes – August 22,
2013
City of Port Moody Regular Council Meeting – October 8, 2013 8
Resolution and
Response Letters of
Council and
Correspondence for
Information
Pages 189-212
9.2 • Memorandum from the Port Moody Police Board, dated
July 23, 2013
• Letter to Metro Vancouver, dated September 6, 2013
• Letter from the Ministry of Transportation and
Infrastructure, dated September 9, 2013
• Letter to the Union of BC Municipalities, dated
September 12, 2013
• Letter from the City of Coquitlam, dated September 16,
2013
2012-13 Fleet
Premium
Adjustment
Pages 213-224
9.3 Memorandum: Budget Advisor, dated August 29, 2013
File: 03-1280-02/2013
Contract Awards
above $200K
Pages 225-226
9.4 Memorandum: Budget Advisor, dated September 26, 2013
File: 03-1220-01
»
Items 10 & 11 - 10. Public Input
11. Adjournment
Items 10 & 11
10. Public Input11. Adjournment
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