Item 1

* A portion of this item is without audio *

1. Call to Order
Introduction of
Art at Council
1.1 Verbal Report: Mayor Clay
File: 18-7705-01

Item 2

Public Input

Item 4

Adoption of Minutes
Minutes
Pages 11-20
4.1 File: 01-0550-05

Recommendations:

THAT the minutes of the Special Meeting of Council (to
Close Meeting) held on Tuesday, January 9, 2018 be
adopted.

THAT the minutes of the Regular Meeting of Council held
on Tuesday, January 9, 2018 be adopted.

Consent Agenda

Note: Council may adopt in one motion all recommendations
appearing on the Consent Agenda or, prior to the vote, request
that an item be removed from the Consent Agenda for debate or
discussion, voting in opposition to a recommendation, or
declaring a conflict of interest with an item.

5.2 Memo: Executive Assistant to Mayor and Council, dated
January 11, 2018
File: 01-0230-25/Vol 01

Recommendation:

THAT the City of Port Moody renew its membership in the
Federation of Canadian Municipalities (FCM) and remit the
2018 Annual FCM Dues of $5,602.39.

5.3 Report: Executive Assistant to Mayor and Council, dated
January 10, 2018
File: 01-0530-01

Recommendation:

THAT Councillor Zoë Royer be appointed as the Council
representative to the Arts Centre Society as recommended
in the report dated January 10, 2018 from Executive
Assistant to Mayor and Council regarding Arts Centre
Society – Council Representative.

5.4 Report: Mayor Mike Clay, dated January 9, 2018
File: 01-0375-20-32

Recommendations:

THAT the revised Terms of Reference for the
Tri-Cities Healthier Communities Partnership be endorsed
as recommended in the report dated January 9, 2018 from
Mayor Mike Clay regarding Tri-Cities Healthier
Communities Partnership Revised Terms of Reference;

AND THAT the City of Coquitlam host the 2018
Tri-Cities Healthier Communities Partnership meetings.

Item 6

Items Removed From The Consent Agenda

5.1 Recommendation:

THAT the following recommendations from the
Finance Committee meeting held on Tuesday,
January 16, 2018 be ratified:
Sustainability and Energy
Specialist Funding
FC18/002

THAT the Carbon Offsets Community Reserve be used to provide
partial funding for a Sustainability and Energy Specialist position in
the amount of $75,662 per year, as recommended in the memo
dated January 8, 2018 from Finance and Technology Department –
Financial Services Division regarding Sustainability and Energy
Specialist Funding.
2018 Draft Financial Plan FC18/003

THAT the Port Moody Police Department remove the new position
funding of $122,777 for 2018.
FC18/006

THAT the Council-approved closed budget item of $120,000 for
2018 be funded from Accumulated Surplus.
FC18/007

THAT the VIP Gifts budget of $1,500 be removed for 2018.
FC18/008

THAT the Library new position hiring be postponed to mid-2018.
FC18/009

THAT the Communications and Engagement new position hiring
be postponed to mid-2018.
FC18/011

THAT the Heritage Society new funding request of $105,000 be
funded from the accumulated surplus.
FC18/012

THAT Festival and Special events budget of $63,250 for 2018 be
funded from Accumulated Surplus.
FC18/013

THAT Canada Day celebration budget of $41,000 for 2018 be
funded from Accumulated Surplus.
FC18/014

THAT the Asset Renewal Levy increase of 1% ($386,000) be
removed in 2018.
FC18/015

THAT a draft proposed tax rate increase of 4.6% be presented at
the Public Budget Consultation Town Hall meeting on
January 30, 2018.

Item 9.1

Report: Corporate Services Department – Communications and
Engagement Division, dated January 12, 2018
File: 19-1330-02/Vol 01

Recommendation:

THAT the proposed Factual Information Communication
Campaign costs be approved as recommended in the
report dated January 12, 2018 from Corporate Services
Department – Communications and Engagement Division
regarding Proposed Factual Information Communication
Campaign Costs.

Item 9.2

Presentation: Manager of Communications and Engagement
and Manager of Cultural Services
Report: Community Services Department – Cultural Services
Division, and Corporate Services Department –
Communications and Engagement Division, dated
December 20, 2017
File: 18-7715-01

Recommendation:

THAT the report dated December 20, 2017 from Community
Services Department – Cultural Services Division and
Corporate Services Department – Communications and
Engagement Division regarding City Events Update be
received for information.

Item 9.3

Report: Planning and Development Department – Planning
Division, dated January 8, 2018
File: 13-6700-20-132

Recommendations:

THAT City of Port Moody Official Community Plan Bylaw,
2014, No. 2955, Amendment Bylaw No. 9, 2017, No. 3097
(3131-3137 St. Johns Street) be now adopted as
recommended in the report dated January 8, 2018 from
Planning and Development Department – Planning Division
regarding Official Community Plan Amendment, Rezoning,
Housing Agreement, and Development Permit –
3131-3137 St. Johns Street.

THAT City of Port Moody Zoning Bylaw, 1988, No. 1890,
Amendment Bylaw No. 240, 2017, No. 3098
(3131-3137 St. Johns Street) (CD67) be now adopted as
recommended in the report dated January 8, 2018 from
Planning and Development Department – Planning Division
regarding Official Community Plan Amendment, Rezoning,
Housing Agreement, and Development Permit –
3131-3137 St. Johns Street.

THAT City of Port Moody Housing Agreement Bylaw, 2017,
No. 3110 (3131-3137 St. Johns Street) be now adopted as
recommended in the report dated January 8, 2018 from
Planning and Development Department – Planning Division
regarding Official Community Plan Amendment, Rezoning,
Housing Agreement, and Development Permit –
3131-3137 St. Johns Street.

THAT Development Permit 2015-112 be issued as
recommended in the report dated January 8, 2018 from
Planning and Development Department – Planning Division
regarding Official Community Plan Amendment, Rezoning,
Housing Agreement, and Development Permit –
3131-3137 St. Johns Street;

AND THAT the Mayor and Corporate Officer be authorized
to execute the necessary legal documents required in
support of this application.

Item 9.4

Report: Planning and Development Department – Planning
Division, dated January 3, 2018
File: 13-6700-20-126

Recommendations:

THAT restrictive covenants BJ99379, BT267624, and
BX19923 be approved for release as recommended in the
report dated January 3, 2018 from Planning and
Development Department – Planning Division regarding
Release of Restrictive Covenants BJ99379, BT267624, and
BX19923 – 2717 and 2721 Clarke Street;

AND THAT the Mayor and Corporate Officer be authorized
to execute the necessary legal documents required to
support the release of these covenants.

Item 9.5

Presentation: Senior Planner
Report: Planning and Development Department – Planning
Division, dated January 4, 2018
File: 13-6700-20-163

Recommendations:

THAT City of Port Moody Zoning Bylaw, 1988, No. 1890,
Amendment Bylaw No. 245, 2018, No. 3123
(2707 St. George Street) (RS1-S) be read a first time as
recommended in the report dated January 4, 2018 from
Planning and Development Department – Planning Division
regarding Rezoning Application – Small Lot Subdivision,
2707 St. George Street.

THAT Bylaw No. 3123 be read a second time;

AND THAT Bylaw No. 3123 be referred to a Public Hearing
to be held on Tuesday, February 13, 2018 at City Hall,
100 Newport Drive, Port Moody.

Item 9.6

Presentation: General Manager of Planning and Development
Report: Planning and Development Department – Planning
Division, dated January 15, 2018
File: 13-6410-00

Recommendation:

THAT the report dated January 15, 2018 from Planning and
Development Department – Planning Division regarding
Working Draft – Zoning Bylaw, 2018, No. 2937 be received
for information.

Item 9.7

Report: Planning and Development Department – Planning
Division, dated January 15, 2018
File: 09-3900-05

Recommendations:

THAT staff be directed to monitor the impact of proposed
City-wide zoning changes on new homes in the
Glenayre neighbourhood for six months and report back to
Council on the results to determine if further
neighbourhood-specific changes are necessary, as
recommended in the report dated January 15, 2018 from
Planning and Development Department – Planning Division
regarding Glenayre Neighbourhood RS1 Zoning Review –
Follow-up on Council Resolution;

AND THAT staff be directed to conduct a mail-out to all
Glenayre property owners explaining the proposed
City-wide zoning changes and the proposed six-month
review period for new homes in Glenayre and asking for
feedback on this approach.

Item 9.8

Presentation: General Manager of Finance and Technology and
Manager of Communications and Engagement
Presentation: Manager of Planning
Report: Planning and Development Department – Planning
Division, dated January 15, 2018
File: 13-6700-20-166

Recommendations:

THAT the requirement of Development Approval
Procedures Bylaw, 2012, No. 2918 for consideration by the
Community Planning Advisory Committee prior to
consideration by Council be waived for the former Fire Hall
and current Works Yard sites Official Community Plan
amendment and rezoning application, as recommended in
the report dated January 15, 2018 from Planning and
Development Department – Planning Division regarding
Former Fire Hall and Current Works Yard Sites – Official
Community Plan Amendment and Rezoning.

THAT City of Port Moody Official Community Plan Bylaw,
2014, No. 2955, Amendment Bylaw No. 15, 2018, No. 3120
be read a first time as recommended in the report dated
January 15, 2018 from Planning and Development
Department – Planning Division regarding Former Fire Hall
and Current Works Yard Sites – Official Community Plan
Amendment and Rezoning.

THAT Bylaw No. 3120 be read a second time;

AND THAT Bylaw No. 3120 be referred to a Public Hearing
to be held on March 13, 2018 at City Hall,
100 Newport Drive, Port Moody.

THAT City of Port Moody Zoning Bylaw, 1988, No. 1890,
Amendment Bylaw No. 244, 2018, No. 3119 (CD70) be read a
first time as recommended in the report dated
January 15, 2018 from Planning and Development
Department – Planning Division regarding Former Fire Hall
and Current Works Yard Sites – Official Community Plan
Amendment and Rezoning.

THAT Bylaw No. 3119 be read a second time;

AND THAT Bylaw No. 3119 be referred to a Public Hearing
to be held on March 13, 2018 at City Hall,
100 Newport Drive, Port Moody;

AND THAT a minimum of 30 days before the
Public Hearing, staff formally invite review and feedback
from stakeholders, including: the City of Coquitlam,
Fraser Health, the Greater Vancouver Regional District
(Metro Vancouver), School District No. 43, TransLink,
Musqueam Nation, Kwikwetlem First Nation, Sto:lo Nation,
Sto:lo Tribal Council, Skawahlook First Nation,
Soowahlie First Nation, Seabird Island Band,
Shxw’owhamel First Nation, Lyackson First Nation,
Penelakut Tribe, Hul’qumi’num Treaty Group,
Stz’uminus First Nation, Cowichan Tribes,
Halalt First Nation, Lake Cowichan First Nation,
Squamish Nation, and Tsleil-Waututh Nation.

Item 9.9

Report: Planning and Development Department – Building,
Bylaw, and Licensing Division, dated January 12, 2018
File: 09-4300-01/2002

Recommendations:

THAT City of Port Moody Business Licensing and
Regulation Bylaw, 2015, No. 3000, Amendment Bylaw No. 3,
2018, No. 3117 be read a first time as recommended in the
report dated January 12, 2018 from Planning and
Development Department – Building, Bylaw, and Licensing
Division regarding Amendment to Business Licensing and
Regulation Bylaw, 2015, No. 3000;

THAT Bylaw No. 3117 be read a second time.

THAT Bylaw No. 3117 be read a third time.

THAT City of Port Moody Municipal Ticket Information
Authorization Bylaw, 2016, No. 3044, Amendment Bylaw
No. 6, 2018, No. 3118 be read a first time as recommended
in the report dated January 12, 2018 from Planning and
Development Department – Building, Bylaw, and Licensing
Division regarding Amendment to Business Licensing and
Regulation Bylaw, 2015, No. 3000.

THAT Bylaw No. 3118 be read a second time.

THAT Bylaw No. 3118 be read a third time.

Item 9.10

Report: Councillor Meghan Lahti, dated January 11, 2018
File: 11-5280-135-20

Recommendation:

THAT staff be directed to develop a Beaver Management
Plan that promotes coexistence, outlines best management
practices, and implements strategies that use alternatives
to extermination and/or relocation wherever possible as
recommended in the report dated January 11, 2018 from
Councillor Meghan Lahti regarding Beaver Management
Plan.

Item 9.11

Gatensbury Road
Improvements – Next
Steps

Report: Engineering and Operations Department – Engineering
Division, dated January 10, 2018
File: 11-5400-20-18

Recommendation:

THAT staff be authorized to continue with the public
consultation process and the completion of remaining
detailed technical design works such that the
Gatensbury Road Reconstruction project is tender-ready
prior to final approval of the 2018 Financial Plan, as
recommended in the report dated January 10, 2018 from
Engineering and Operations Department – Engineering
Division regarding Gatensbury Road Reconstruction –
Next Steps.

Item 9.12

UBCM 2018
Emergency
Operations Centre
Grant

Report: Finance and Technology Department – Financial
Services Division, dated January 12, 2018
File: 05-1855-03

Recommendation:

THAT staff be directed to apply for UBCM Emergency
Operations Centre Grant funding in 2018 as recommended
in the report dated January 12, 2018 from Finance and
Technology Department – Financial Services Division
regarding UBCM 2018 Emergency Operations Centre Grant.

Item 9.13

No-Fee Business
Licence for First Year
of Secondary Suite

Report: Planning and Development Department – Building,
Bylaw, and Licensing Division, dated January 15, 2018
File: 09-4300-10

Recommendation:

THAT Corporate Policy – 09-4300-2018-01 – No-Fee
Business Licence for First Year of Secondary Suite be
approved as recommended in the report dated
January 15, 2018 from Planning and Development
Department – Building, Bylaw, and Licensing Division
regarding No-Fee Business Licence for First Year of
Secondary Suite.

Item 11

Reports from Council

11.1 Council Verbal Reports
11.2 Staff Verbal Reports

Item 12

Committees,
Commissions, and
Boards – Minutes

12.1 Arts and Culture Committee – November 6, 2017
Environmental Protection Committee – November 20, 2017
Finance Committee – December 5, 2017
Heritage Commission – December 14, 2017

Council
Correspondence

12.2 Letter from BC Seniors Games to Potential Host Communities

Items 13 & 14

13. Public Input

14. Adjournment