Items 1

1. Call to Order

Introduction of Art at Council

1.1 Verbal Report: Mayor Clay
File: 18-7705-01

Item 2

Public Input

Item 3

General Matters
Presentation – ASTTBC Award

3.1 File: 0290-03
Presentation – Heritage BC Planning & Management Award

3.2 File: 0290-03
Delegation – Oktoberfest and Christmas Market

3.3 Delegation Request: Jamie Bergen, dated February 17, 2016
File: 0230-01

Item 4

Adoption of Minutes

Minutes
Pages 27-38

4.1 File: 01-0550-05
Recommendation: THAT the minutes of the Regular Meeting of Council held Tuesday, February 23, 2016 be adopted.

Consent Agenda

Finance Committee Resolutions for Ratification

5.1 Recommendation:

THAT the following recommendations from the Finance Committee Meeting of March 1, 2016 be ratified:

2016-2020 Operating Financial Plan Draft FC16/035
THAT the changes related to E-Comm levies, utility company revenue grants, and after-hours Operations dispatch services be included in the 2016-2020 Operating Financial Plan as recommended in the report dated February 19, 2016 from Financial Services Department regarding 2016-2020 Operating Financial Plan Draft; AND THAT the recurring items currently proposed to be funded by the Council Strategic Priorities Reserve be included in the following departmental operating budgets:
- Community Services: Community Events, $70,000 annually;
- Engineering & Parks: Public Works Day, $2,500 annually;
- Financial Services: Internal Audit Review, $20,000 annually;
- City Administration: Organizational Development, $40,000 annually; and
- Engineering & Parks: Personal Safety Fair, $5,000;

AND THAT the annual funding to the Council Strategic Priorities Reserve be decreased by $137,500, an amount equivalent to the recurring items;

AND THAT the $2,500 for the Public Works Day project currently funded by the Water Capital Reserve be included in the 2017 Water operating budget;

AND THAT the $2,500 for the Public Works Day project currently funded by the Sewer Capital Reserve be included in the 2017 Sewer operating budget;

AND THAT the $2,500 for the Public Works Day project currently funded by the Sanitation Reserve be included in the 2017 Sanitation operating budget.

FC16/037
THAT staff report back on the tax impact of the closure of Burrard Thermal based on current assessment and the different land uses that may apply to the property.

FC16/038
THAT staff report back, as part of 2017 budget deliberation, on how annually funded items are to be handled in the future, and on historic contributions to the Council Strategic Priority Reserve. City of Port Moody Regular Council Meeting – March 8, 2016 3 Budget for Communications Outreach re Truck Route and Restrictions

FC16/040
THAT the $1,000 needed for communications outreach regarding truck routes and restrictions be funded from Council Contingency. Funding for 2016 Centre for Civic Governance Forum

FC16/041
THAT up to $5,079.06 for the 2016 Centre for Civic Governance Forum be funded from Council Contingency.

Committee of the Whole Resolutions for Ratification

5.2 Recommendation:
THAT the following recommendations from the Committee of the Whole Meeting of March 1, 2016 be ratified:

City’s Bear EssentialsProgram Update CW16/049

THAT staff be directed to bring forward amendments to City of Port Moody Solid Waste Bylaw, 2009, No. 2816 to include provisions requiring bear-resistant containers and/or enclosures for all properties in the City as recommended in the report dated February 19, 2016 from Development Services Department – Sustainability Division regarding City’s Bear Essentials Program Update;

AND THAT staff be directed to bring forward proposed development guidelines for bear-resistant enclosures and containers. Special Event Funding Request Process CW16/050

THAT the criteria for considering special event funding requests include a completed Special Events Application from a registered nonprofit organization as recommended in the report dated February 16, 2016 from Community Services Department – Cultural Services Division regarding Special Event Funding Request Process;

AND THAT funding be limited to a maximum of three years with a reduced percentage each year.

Participatory Budgeting –
Community Grants

Allocation Policy
CW16/055, 056, 057, 058, and 061

THAT the Community Grants Allocation Policy for the allocation of annual community grants be approved as presented in the report dated February 18, 2016 from Financial Services Department regarding Participatory Budgeting – Community Grants Allocation Policy;

AND THAT the Community Grants Allocation Policy be amended on Page 3, Solid Bullet Point 7 by replacing:
“Council will vote to break the tie, or award proportionally” with: “grants will be awarded proportionally”;
AND THAT the Community Grants Allocation Policy be amended on Page 3, by replacing Solid Bullet Point 6 with:
“Where there is excess funding in one of the categories, funding will be awarded to applicants in other categories, with any surplus funds set aside in a reserve for future allocation.”; City of Port Moody Regular Council Meeting – March 8, 2016 4

AND THAT the Community Grants Allocation Policy be amended on Page 3, by replacing Solid Bullet Point 8 with:
“Once the funding for each group has been allocated and Council has authorized the release of funds, successful applicants will be announced by Council, and the results posted to the City website.”

Item 6

Items Removed From The Consent Agenda

2016 Heritage Commission Work Plan and Budget

5.3 Report: Heritage Commission, dated February 11, 2016
File: 0360-20-09-03-01

Recommendation:
THAT the Heritage Commission’s 2016 Work Plan and Budget be approved as recommended in the report dated February 11, 2016 from Heritage Commission regarding Heritage Commission 2016 Work Plan and Budget.

Arts and Culture Committee 2016 Work Plan

5.4 Report: Arts and Culture Committee, dated February 17, 2016
File: 0360-20-43

Recommendation:
THAT the proposed Arts and Culture Committee Work Plan be approved as recommended in the report dated February 17, 2016 from Arts and Culture Committee regarding Arts and Culture Committee 2016 Work Plan.
Community Care Committee – 2016 Work Plan and Related Appointments

5.5 Report: Community Care Committee, dated February 29, 2016
File: 0360-20-02

Recommendation:
THAT the Community Care Committee 2016 Work Plan and associated appointments be approved as recommended in the
report dated February 29, 2016 from Community Care Committee regarding Community Care Committee – 2016 Work
Plan and Related Appointments.

Parks and Recreation Commission 2016 Work Plan

5.6 Report: Parks and Recreation Commission, dated February 11, 2016
File: 15-8160

Recommendation:
THAT the 2016 Parks and Recreation Commission Work Plan be approved as recommended in the report dated February 11, 2016 from Parks and Recreation Commission regarding Parks and Recreation Commission 2016 Work Plan.

Item 7.1

Legislative Matters

Council Procedure
Bylaw – Adoption

7.1 Memo: Corporate Services Department – Legislative Services Division, dated March 4, 2016
File: 09-3900-02
A Bylaw to establish the rules of procedure for Council Meetings.

Recommendation:
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be now adopted.

Item 7.2

Truck Route and Restrictions – Amendment to the Street, Traffic, and Public Places
Bylaw, No. 1528 –
Adoption

7.2 Memo: Corporate Services Department – Legislative Services Division, dated March 1, 2016
File: 09-3900-02

A Bylaw to amend City of Port Moody Street, Traffic, and Public Places Bylaw No. 1528 to define trucks, designate truck routes, designate the method for local deliveries, stipulate the hours of operation for trucks using non-MRN roads for local deliveries in predominantly single-family and multi-family areas, and require a permit for an oversized vehicle using the MRN or other roads.

Recommendation:
THAT City of Port Moody Street, Traffic, and Public Places Bylaw, 1981, No. 1528, Amendment Bylaw, No. 2630 be now adopted.

Item 7.3

Municipal Ticket Information Authorization Bylaw
– Adoption

7.3 Memo: Corporate Services Department – Legislative Services Division, dated March 1, 2016

File: 09-3900-02
A Bylaw to establish fines in relation to offences, and to designate Bylaw Enforcement Officers for the purpose of enforcing Bylaws under Part 8 – Division 3 of the Community Charter.

Recommendation:
THAT City of Port Moody Municipal Ticket Information Authorization Bylaw, 2016, No. 3044 be now adopted.

Item 7.4

New Vector Control Bylaw – Adoption

7.4 Memo: Corporate Services Department – Legislative Services Division, dated March 1, 2016

File: 09-3900-02
A Bylaw to regulate nuisances and objectionable situations related to vectors.

Recommendation:
THAT City of Port Moody Vector Control Bylaw, 2016, No. 3043 be now adopted.

Item 9.1

New Business

Committee Appointments

Verbal Report: Mayor Clay
File: 01-0360-07
Recommendations to be provided in the Mayor’s verbal report.

Item 9.2

2621 St. Johns Street Rezoning – Third Reading

City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 230, 2016, No. 3019

File: 09-3900-02

If referred from Public Hearing March 8, 2016. A Bylaw to rezone the property located at 2621 St. Johns Street
from Community Commercial (C3) to Comprehensive Development 63 (CD63).

Recommendation:
THAT City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 230, 2016, No. 3019 be read a third time.

Item 9.3

Flavelle Oceanfront Development’s Official Community Plan Amendment Application

9.3 Report: Development Services Department – Planning Division, dated February 25, 2016
File: 6700-20-128
Recommendations:
THAT the report dated February 25, 2016 from the Development Services Department – Planning Division
regarding Flavelle Oceanfront Development's Official Community Plan Amendment application be received; AND THAT, per Section 475 of the Local Government Act, the City formally notify the following organizations in writing of the application: the BC Ministry of Environment; Fisheries and Oceans Canada; the Greater Vancouver Regional District(Metro Vancouver); School District 43; Port Metro Vancouver; TransLink; the municipalities adjacent to the area covered by the plan, being: the City of Burnaby, the City of Coquitlam, the Village of Anmore, and the Village of Belcarra; and, affected First Nations, being: Musqueam Nation, Kwikwetlem First Nation, Sto:lo Nation, Sto:lo Tribal Council, Skawahlook First Nation, Soowahlie First Nation, Seabird Island Band, Shxw’owhamel First Nation, Lyackson First Nation, Penelakut Tribe, Hul’qumi’num Treaty Group, Stz’uminus First Nation, Cowichan Tribes, Halalt First Nation, Lake Cowichan First Nation, Squamish Nation, and Tsleil-Waututh Nation.

Item 9.4

Affordable Housing Reserve Fund Guidelines

Report: Development Services Department – Planning Division, dated February 29, 2016
File: 5080-10-02

Recommendation:
THAT the Affordable Housing Reserve Fund Guidelines be approved as recommended in the report dated February 29, 2016 from Development Services Department – Planning Division regarding Affordable Housing Reserve Fund
Guidelines.

Item 10.1

Other Business

Port Moody Ecological Society Fee Waiver Request

10.1 Report: Community Services Department, dated February 24, 2016
File: 15-7715-03-005

Recommendation:
THAT the Port Moody Ecological Society be granted a fee waiver in the amount of $500 funded from the Community
Services Fee Waiver Budget as recommended in the report dated February 24, 2016 from Community Services Department regarding Port Moody Ecological Society Fee Waiver Request.

Item 10.2

2016 Burrard Inlet Fish Festival Delegation Response

Report: Community Services Department – Cultural Services Division, dated March 2, 2016
File: 18-7715-01

Recommendation:
THAT the report dated March 2, 2016 from Community Services Department – Cultural Services Division regarding 2016 Burrard Inlet Fish Festival Delegation Response be received for information.

Council direction is requested.

Item 10.3

Inlet Music Festival Delegation Response

Report: Community Services Department – Cultural Services Division, dated March 2, 2016
File: 18-7715-01

Recommendation:
THAT the report dated March 2, 2016 from Community Services Department – Cultural Services Division regarding Inlet Music Festival Delegation Response be received for information. Council direction is requested.

Item 10.4

Cash-In-Lieu of Parking Program

10.4 Report: Councillor Rick Glumac, dated February 28, 2016
File: 0530-01/2016

Recommendations:
THAT staff report back to Council with specific amendments to the City of Port Moody Zoning Bylaw or other appropriate bylaw which would permit land owners the option to pay the City a sum of $25,000 per parking stall in lieu of providing the required number of off-street parking stalls in new developments, up to a maximum reduction of 20% of the total number of required off-street parking stalls, in all areas within 800m of an Evergreen Line Station as recommended in the report dated February 28, 2016 from Councillor Rick Glumac
regarding Cash-In-Lieu of Parking Program; AND THAT the staff report back on collecting cash-in-lieu of
parking funds in accordance with the Local Government Act, to be utilized for the provision of new off-street public parking spaces, improvements to existing off-street parking spaces, and transportation infrastructure that supports walking, cycling, transit, or other alternative forms of transportation.

Adjournment.