June 7, 2016 Committee of the Whole
»
Items 1 & 2 - 1. Call to Order
Resolution to
Resolve into
Committee of the
Whole
1.1 Recommendation:
THAT Council resolve into Committee of the Whole.
2. Public Input
Items 1 & 2
1. Call to OrderResolution to
Resolve into
Committee of the
Whole
1.1 Recommendation:
THAT Council resolve into Committee of the Whole.
2. Public Input
»
Item 3.1 - General Matters
Delegation –
Stephen Carter
Delegation Request: Stephen Carter, dated March 17, 2016
File: 0230-01
Item 3.1
General MattersDelegation –
Stephen Carter
Delegation Request: Stephen Carter, dated March 17, 2016
File: 0230-01
»
Item 3.2 - Delegation –
Block 8 Academy
Delegation Request: Danita Sepp, dated May 10, 2016
Memo: Development Services Department – Building Bylaw, and
Licensing Division, dated May 30, 2016
Files: 0230-01 and 09-4300-01
Item 3.2
Delegation –Block 8 Academy
Delegation Request: Danita Sepp, dated May 10, 2016
Memo: Development Services Department – Building Bylaw, and
Licensing Division, dated May 30, 2016
Files: 0230-01 and 09-4300-01
»
Item 3.3 - Delegation –
United Way of the
Lower Mainland
Delegation Request: Mary Ellen Schaafsma, April 6, 2016
File: 0230-01
Item 3.3
Delegation –United Way of the
Lower Mainland
Delegation Request: Mary Ellen Schaafsma, April 6, 2016
File: 0230-01
»
Item 3.4 - Delegation –
Port Moody Golden
Spike Days
Delegation Request: Patti Matwiv, dated April 13, 2016
File: 0230-01
Item 3.4
Delegation –Port Moody Golden
Spike Days
Delegation Request: Patti Matwiv, dated April 13, 2016
File: 0230-01
»
Item 3.5 - Delegation –
Katie Marsh
Delegation Request: Katie Marsh, dated March 31, 2016
File: 0230-01
Item 3.5
Delegation –Katie Marsh
Delegation Request: Katie Marsh, dated March 31, 2016
File: 0230-01
»
Item 4 - 4. Adoption of Minutes
Minutes
File: 0550-03-02
Recommendation:
THAT the minutes of the Committee of the Whole meeting of
Tuesday, April 19, 2016 be adopted.
Item 4
4. Adoption of MinutesMinutes
File: 0550-03-02
Recommendation:
THAT the minutes of the Committee of the Whole meeting of
Tuesday, April 19, 2016 be adopted.
»
Item 5.1 - New Business
Strata Conversion
Policy
Report: Development Services Department – Planning Division,
dated May 30, 2016
File: 5080-10-02
Recommendation:
THAT the Strata Conversion Policy be approved as
recommended in the report dated May 30, 2016 from
Development Services Department – Planning Division
regarding Strata Conversion Policy.
Item 5.1
New BusinessStrata Conversion
Policy
Report: Development Services Department – Planning Division,
dated May 30, 2016
File: 5080-10-02
Recommendation:
THAT the Strata Conversion Policy be approved as
recommended in the report dated May 30, 2016 from
Development Services Department – Planning Division
regarding Strata Conversion Policy.
»
Item 5.2 - Report: Corporate Services Department – Legislative Services
Division, dated May 26, 2016
File: 01-0580-30/Vol 01
Recommendations:
THAT Corporate Policy 01-0580-2016-01 Privacy Policy and
Corporate Policy 01-0580-2016-02 Privacy Breach Policy be
approved as recommended in the report dated May 26, 2016
from Corporate Services Department – Legislative Services
Division regarding Policies for the Protection of Privacy;
AND THAT the Corporate Officer be designated as the Privacy
Officer for the City of Port Moody, and be directed to continue
to develop and implement a comprehensive privacy
management program for the City of Port Moody.
Item 5.2
Report: Corporate Services Department – Legislative ServicesDivision, dated May 26, 2016
File: 01-0580-30/Vol 01
Recommendations:
THAT Corporate Policy 01-0580-2016-01 Privacy Policy and
Corporate Policy 01-0580-2016-02 Privacy Breach Policy be
approved as recommended in the report dated May 26, 2016
from Corporate Services Department – Legislative Services
Division regarding Policies for the Protection of Privacy;
AND THAT the Corporate Officer be designated as the Privacy
Officer for the City of Port Moody, and be directed to continue
to develop and implement a comprehensive privacy
management program for the City of Port Moody.
»
Item 5.3 - Report: Corporate Services Department – Legislative Services
Division, dated May 26, 2016
File: 01-0530-01
Recommendation:
THAT Corporate Policy 01-0530-2016-03 Minutes of Closed
Meetings be approved as recommended in the report dated
May 26, 2016 from Corporate Services Department –
Legislative Services Division regarding Minutes of Closed
Meetings.
Item 5.3
Report: Corporate Services Department – Legislative ServicesDivision, dated May 26, 2016
File: 01-0530-01
Recommendation:
THAT Corporate Policy 01-0530-2016-03 Minutes of Closed
Meetings be approved as recommended in the report dated
May 26, 2016 from Corporate Services Department –
Legislative Services Division regarding Minutes of Closed
Meetings.
»
Item 5.4 - Report: Corporate Services Department – Legislative Services
Division, dated May 26, 2016
File: 01-0530-01
Recommendations:
THAT Corporate Policy 01-0530-01 Delegations to Council and
Corporate Policy 01-0530-02 Non-jurisdictional Items be
rescinded as recommended in the report dated May 26, 2016
from Corporate Services Department – Legislative Services
Division regarding Policy Updates Related to Council
Procedure Bylaw;
AND THAT Corporate Policy 01-0530-2016-01 Delegations to
Council and Corporate Policy 01-0530-2016-02
Non-Jurisdictional Items be approved as recommended in the
report dated May 26, 2016 from Corporate Services
Department – Legislative Services Division regarding Policy
Updates Related to Council Procedure Bylaw.
Item 5.4
Report: Corporate Services Department – Legislative ServicesDivision, dated May 26, 2016
File: 01-0530-01
Recommendations:
THAT Corporate Policy 01-0530-01 Delegations to Council and
Corporate Policy 01-0530-02 Non-jurisdictional Items be
rescinded as recommended in the report dated May 26, 2016
from Corporate Services Department – Legislative Services
Division regarding Policy Updates Related to Council
Procedure Bylaw;
AND THAT Corporate Policy 01-0530-2016-01 Delegations to
Council and Corporate Policy 01-0530-2016-02
Non-Jurisdictional Items be approved as recommended in the
report dated May 26, 2016 from Corporate Services
Department – Legislative Services Division regarding Policy
Updates Related to Council Procedure Bylaw.
»
Item 5.5 - 5.5 Report: Corporate Services Department – Legislative Services
Division, dated May 26, 2016
File: 01-0630-01
Recommendation:
THAT staff be directed to draft a policy based on Option 1 as
recommended in the report dated May 26, 2016 from
Corporate Services Department – Legislative Services
Division regarding Policy for Proclamation Requests.
Item 5.5
5.5 Report: Corporate Services Department – Legislative ServicesDivision, dated May 26, 2016
File: 01-0630-01
Recommendation:
THAT staff be directed to draft a policy based on Option 1 as
recommended in the report dated May 26, 2016 from
Corporate Services Department – Legislative Services
Division regarding Policy for Proclamation Requests.
»
Item 5.6 - Report: Corporate Services Department – Legislative Services
Division, dated May 13, 2016
File: 09-3900-02-1
Recommendation:
THAT City of Port Moody Freedom of Information and
Protection of Privacy Bylaw, 2016, No. 3052 be referred to the
Special Council Meeting to be held June 7, 2016 for
consideration.
Item 5.6
Report: Corporate Services Department – Legislative ServicesDivision, dated May 13, 2016
File: 09-3900-02-1
Recommendation:
THAT City of Port Moody Freedom of Information and
Protection of Privacy Bylaw, 2016, No. 3052 be referred to the
Special Council Meeting to be held June 7, 2016 for
consideration.
»
Item 5.7 - ***DUE TO TECHNICAL DIFFICULTIES, PORTIONS OF THIS AUDIO ARE UNAVAILABLE.
Report: Corporate Services Department – Legislative Services
Division, dated May 26, 2016
File: 01-0360-01
Recommendations:
THAT the Council Committee System Program Evaluation
Final Report be received and referred to staff for further
consideration;
AND THAT staff be directed to propose an updated Council
Committee System Policy for Council consideration as
recommended in the report dated May 26, 2016 from
Corporate Services Department – Legislative Services
Division regarding Council Committee System Program
Evaluation.
Item 5.7
***DUE TO TECHNICAL DIFFICULTIES, PORTIONS OF THIS AUDIO ARE UNAVAILABLE.Report: Corporate Services Department – Legislative Services
Division, dated May 26, 2016
File: 01-0360-01
Recommendations:
THAT the Council Committee System Program Evaluation
Final Report be received and referred to staff for further
consideration;
AND THAT staff be directed to propose an updated Council
Committee System Policy for Council consideration as
recommended in the report dated May 26, 2016 from
Corporate Services Department – Legislative Services
Division regarding Council Committee System Program
Evaluation.
»
Item 5.8 - Memo: Stephanie Williamson on behalf of Mayor Mike Clay, dated
May 30, 2016
File: 14-7150-07/Vol 01
Recommendations:
THAT ________ be appointed the voting representative at the
2016 Annual General Meeting of the Shareholders of E-Comm;
AND THAT E-Comm be notified of this appointment.
Item 5.8
Memo: Stephanie Williamson on behalf of Mayor Mike Clay, datedMay 30, 2016
File: 14-7150-07/Vol 01
Recommendations:
THAT ________ be appointed the voting representative at the
2016 Annual General Meeting of the Shareholders of E-Comm;
AND THAT E-Comm be notified of this appointment.
»
Item 6 - Rise and Report
Adoption of
Committee of the
Whole Report
Recommendation:
THAT the recommendations approved at the Committee of the
Whole Meeting of June 7, 2016 be ratified.
Item 6
Rise and ReportAdoption of
Committee of the
Whole Report
Recommendation:
THAT the recommendations approved at the Committee of the
Whole Meeting of June 7, 2016 be ratified.
»
Items 7 & 8 - 7. Legislative Matters
Freedom of
Information and
Protection of
Privacy Bylaw
File: 09-3900-02-1
If referred from Committee of the Whole.
A Bylaw to designate the Head of the City for the purposes of
administering and to set fees for fulfilling requests for records
pursuant to the Freedom of Information and Protection of Privacy
Act, RSBC 1996, Chapter 165, as amended.
Recommendations:
THAT City of Port Moody Freedom of Information and
Protection of Privacy Bylaw, 2016, No. 3052 be read a first
time as recommended in the report dated May 13, 2016 from
Corporate Services Department – Legislative Services
Division regarding Freedom of Information and Protection of
Privacy Bylaw.
THAT Bylaw No. 3052 be read a second time.
THAT Bylaw No. 3052 be read a third time.
8. Adjournment
Items 7 & 8
7. Legislative MattersFreedom of
Information and
Protection of
Privacy Bylaw
File: 09-3900-02-1
If referred from Committee of the Whole.
A Bylaw to designate the Head of the City for the purposes of
administering and to set fees for fulfilling requests for records
pursuant to the Freedom of Information and Protection of Privacy
Act, RSBC 1996, Chapter 165, as amended.
Recommendations:
THAT City of Port Moody Freedom of Information and
Protection of Privacy Bylaw, 2016, No. 3052 be read a first
time as recommended in the report dated May 13, 2016 from
Corporate Services Department – Legislative Services
Division regarding Freedom of Information and Protection of
Privacy Bylaw.
THAT Bylaw No. 3052 be read a second time.
THAT Bylaw No. 3052 be read a third time.
8. Adjournment