Item 1

1. Call to Order
Introduction of Art at
Council
1.1 Verbal Report: Mayor Clay
File: 7705-01

Items 2 & 3

2. Public Input
3. General Matters

Item 4

4. Adoption of Minutes
Minutes
Pages 9-18
4.1 File: 0550-05
Recommendation:
THAT the minutes of the Regular Meeting of Council held
Tuesday, September 29, 2015 be adopted.

Consent Agenda

5.1 Recommendation:
THAT the following recommendations from the Finance
Committee Meeting of October 6, 2015 be ratified:
Public Consultation
Activities for Budget 2016
FC15/123
THAT staff proceed with the three-pronged budget consultation
process as outlined in the report dated September 23, 2015 from
Financial Services Department regarding Public Consultation Activities
for Budget 2016;
AND THAT staff proceed with developing the public information and
consultation material as recommended in the report dated
September 23, 2015 from Financial Services Department regarding
Public Consultation Activities for Budget 2016.
Enhancements for
Soliciting Nominations and
Presenting the City’s Civic
Awards
FC15/124
THAT staff be authorized to allocate funds from the Council
Contingency budget in the total amount of $2,700 to fund an enhanced
call for nominations for Civic Awards.
Canada 150 Celebration FC15/125
THAT staff be authorized to allocate funds from the Council Strategic
Priorities Reserve budget in the total amount of up to a maximum of
$100,000 to fund a July 1, 2017 event to celebrate Canada’s 150th
Birthday.
5.3 Report: Corporate Services Department – Legislative Services
Division, dated October 1, 2015
File: 0550-01-2016
Recommendation:
THAT the 2016 Council Meeting Schedule be approved as
recommended in the report dated October 1, 2015 from
Corporate Services Department – Legislative Services Division
regarding 2016 Council Meeting Schedule.
Artist Caretaker in
Residence Program
Pages 23-50
5.4 Report: Community Services Department, dated October 1, 2015
File: 18-7715-01
Recommendations:
THAT staff implement the Artist Caretaker in Residence
Program as recommended in the report dated October 1, 2015
from Community Services Department regarding Artist
Caretaker in Residence Program;
AND THAT staff report back in Fall 2017 on the potential for
continuance of the Artist Caretaker in Residence Program.

Item 6

Items Removed From The Consent Agenda

5.2 Recommendation:
THAT the following recommendations from the Committee of
the Whole Meeting of October 6, 2015 be ratified:
Grants and Donations CW15/070
THAT a grant program be reinstated and incorporated into the 2016
budget;
AND THAT staff report back with options on a process for approving
grant applications and identifying a budget for the aforementioned
grant program, including inviting Mayor Josie Osborne of Tofino to give
a presentation on participatory budgeting for grant funding.
Queens Street Information
Kiosk
CW15/078
THAT staff submit a 2016 Operating Project for the repair and
refurbishment of the Queens Street Kiosk for consideration in the
upcoming budget process as recommended in the report dated
September 3, 2015 from the Community Services Department
regarding the Queens Street Information Kiosk.

Item 7

Legislative Matters
Site Alteration Bylaw
– Amendment to
Municipal Ticket
Information
Utilization Bylaw
Pages 51-52
7.1 File: 3900-136
City of Port Moody Municipal Ticket Information Utilization Bylaw
No. 2011, No. 2896 Amendment Bylaw No. 5, 2015, No. 3029 (Site
Alteration Bylaw), being a Bylaw to amend City of Port Moody
Municipal Ticket Information Utilization Bylaw, 2011, No. 2896 to
align with Bylaw No. 3012, that being the Site Alteration Bylaw.
Recommendation:
THAT Municipal Ticket Information Utilization Bylaw No. 2011,
No. 2896 Amendment Bylaw No. 5, 2015, No. 3029 (Site
Alteration Bylaw), be now adopted.
Permissive Tax
Exemption Bylaw
Pages 53-56
7.2 File: 3900-02
City of Port Moody Tax Exemption Bylaw, 2015, No. 3020, being a
Bylaw to provide for exemption from taxation for 2016.
Recommendation:
THAT City of Port Moody Tax Exemption Bylaw, 2015, No. 3020
be now adopted.

Item 9

New Business
Amendments to the
Food Truck
Licensing
Regulations
Pages 57-86
9.1 Report: Development Services Department – Building, Bylaws, and
Licensing Division, dated October 5, 2015
File: 09-4300-01
City of Port Moody Business Licensing and Regulation Bylaw, 2015,
No. 3000, Amendment Bylaw No. 1, 2015, No. 3025, being a Bylaw
to amend City of Port Moody Business Licensing Bylaw, 2015,
No. 3000.
Recommendation:
THAT City of Port Moody Business Licensing and Regulation
Bylaw, 2015, No. 3000, Amendment Bylaw No. 1, 2015, No. 3025
be now read a first, second, and third time as recommended in
the report dated October 5, 2015 from Development Services –
Building, Bylaw, and Licensing Division regarding
Amendments to Food Truck Licensing Regulations;
AND THAT the cost of signage, estimated to be $750, be
referred to the Finance Committee to identify a funding source.
Untidy and Unsightly
Premises Bylaw
Amendment
Pages 87-100
9.2 Report: Development Services Department – Building, Bylaw, and
Licensing Division, dated October 5, 2015
File: 09-3900-02-1
City of Port Moody Untidy and Unsightly Premises Bylaw, 1980,
No. 1488, Amendment Bylaw No. 3, 2015, No. 3024, being a Bylaw
to amend City of Port Moody Untidy and Unsightly Premises Bylaw.
Recommendation:
THAT City of Port Moody Untidy and Unsightly Premises
Bylaw, 1980, No. 1488, Amendment Bylaw No. 3, 2015, No. 3024
be now read a first, second, and third time as recommended in
the report dated October 5, 2015 from Development Services
Department – Building, Bylaw, and Licensing Division
regarding Untidy and Unsightly Premises Bylaw Amendment.
City of Port Moody Regular Council Meeting – October 13, 2015 5
Utilizing the
Development
Reserve and Water
and Sewer Utility
Reserves for 2nd
Floor Furniture
Upgrades
Pages 101-112
9.3 Report: Development Services Department, dated October 5, 2015
File: 03-1150-01/Vol 01
Recommendations:
THAT a 2015 capital project in the amount of $91,240 be
established to provide furniture upgrades to the second floor
work area of the City Hall as recommended in the report dated
October 5, 2015 from Development Services Department
regarding Utilizing the Development Reserve and Water and
Sewer Utility Reserves for Second Floor Furniture Upgrades;
AND THAT $71,240 from the Development Processing Reserve
and $10,000 from each of the Sewer Capital and Water
Reserves be utilized to complete furniture upgrades to the
second floor work area in 2015.
UBCM 2015 Recap
Pages 113-132
9.4 Report: Mayor Mike Clay, dated October 8, 2015
File: 0230-25
Recommendations:
THAT the report dated October 8, 2015 from Mayor Mike Clay
regarding UBCM 2015 Recap be received for information;
AND THAT staff be directed to report back to Council on the
options for including services for credit card payments of property taxes, using the “convenience fee” model as included
in the report dated October 8, 2015 from Mayor Mike Clay regarding UBCM 2015 Recap.

Item 10

Other Business
10.1 Report: Community Services Department, dated September 30, 2015

Recommendation:
THAT the City decline to participate in the Canada 150 Mosaic project as recommended in the report dated September 30, 2015 from Community Services Department regarding Canada 150 Mosaic Project Proposal.

10.2 Proclamation Request – Waste Reduction Week
2015
Request: THAT October 19-25, 2015 be proclaimed Waste Reduction Week in the City of Port Moody.

Item 12

Information Items
12.1 - Joint Family Court and Youth Justice Committee Minutes – June 25, 2015
- Arts and Culture Committee Minutes – July 6, 2015
- Finance Committee Minutes – September 15, 2015

12.2 The following resolution was released from the Closed Council Meetings held on July 28, 2015 and September 29, 2015:

12.2.1 Report: Corporate Services Department – Corporate Communications Division, dated July 7, 2015
CC15/117
Moved, seconded, and CARRIED
THAT staff be directed to proceed as recommended in the
report dated July 7, 2015 from Corporate Services Department
– Corporate Communications Division regarding Proposed
Enhancements for Soliciting Nominations and Presenting the
City's Civic Awards;
AND THAT $2,700 be allocated to promote the annual Civic
Awards;
AND THAT staff be directed to return the presentation of the
awards to the Civic Committee Appreciation Dinner in January;
AND THAT the costs associated with enhancing the promotion
and presentation of the Civic Awards be referred to the
Finance Committee to determine an appropriate source of
funding.

12.2.2 Report: Community Services – Cultural Services, dated July 17, 2015
File: 18-7715-01
CC15/118
Moved, seconded, and CARRIED
THAT $100,000 be allocated for the planning of a July 1, 2017
event as recommended in the report dated July 17, 2015 from
Community Services – Cultural Services regarding Canada 150
Celebration;
AND THAT this report be forwarded to the Finance Committee
to identify a funding source;
AND THAT staff be authorized to apply for a grant through the
Canada 150 fund in support of a 2017 Canada Day event.

12.2.3 Report: Donald Luxton and Associates Inc., dated September 2015
File: 6800-02
CC15/130
Moved, seconded, and CARRIED
THAT the report from Donald Luxton and Associates Inc. dated
September 2015 regarding IOCO Townsite Preservation and
Preventative Maintenance Plan be received for information;
AND THAT the report be forwarded to Imperial Oil/Devon
Estates, and Brilliant Circle Group for their information and
action.
12.2.4 Map
File: 6870-03-01

Items 11 & 14

Reports from Council
11.1 Council Verbal Reports
11.2 Staff Verbal Reports

13. Public Input

14. Adjournment