Item 1 (Part 1 of 2)

1. Call to Order
Introduction of
Art at Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical
Highlight –
Centennial 2013
1.2 Verbal Report: Mayor Clay
File 1485-015
Former Mayor Ian Young to be in attendance.

Item 2

Public Input

Item 4 (Part 1 of 2)

Legislative Matters
Minutes
Pages 9-18
4.1 File: 0550-05
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held
Tuesday, October 22, 2013 be adopted.
Guidelines for
Backyard
Beekeeping and
Animal Control
Bylaw No. 2969
Pages 19-32
4.2 Report: Development Services Department – Building, Bylaw and
Licensing, dated October 4, 2013
File: 09-3900-01/2013
City of Port Moody Animal Control Bylaw No. 2677, Amendment
Bylaw No. 2, 2013, No. 2969 being a bylaw to repeal the prohibition
of beekeeping.
Recommendation:
THAT Bylaw No. 2969 being “City of Port Moody Animal Control
Bylaw No. 2677, Amendment Bylaw No. 2, 2013, No. 2969” be
now read for the first time.
THAT Bylaw No. 2969 be read a second time.
THAT Bylaw No. 2969 be read a third time.
THAT Staff return the Beekeeping Guidelines attached to the
Development Services report dated October 4, 2013 to Council
at the time Bylaw No. 2969 is adopted.
Development
Permit (2013-
92) for for an
Addition to the
Canada Post
Facility at 45
Mary Street
Pages 33-78
4.3 Report: Development Services Department – Planning Division dated
November 4, 2013
File: 3090-20-92 / 3090-20-107
Recommendation:
THAT the Development Services report dated November 4, 2013
be received for information.
The following motion was moved and seconded at the October 8, 2013
Regular Meeting of Council and is currently before Council for consideration.
Moved and seconded
THAT Development Permit 2013-92 be issued subject to:
1. The inclusion of a condition in development permit that
requires the removal of the existing overhead utility
service pole on the Spring Street frontage and the
undergrounding of the corresponding utility services
across Spring Street to connect with the existing
overhead utilities;
2. A design response to the Design Panel recommendation
to lower the lighting on the compound wall;
3. The submission of all required fees and securities to the
satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
Development
Variance Permit
(2013-107) for
an Addition to
the Canada
Post Facility at
45 Mary Street
4.3
Cont’
Recommendation:
THAT Development Variance Permit 2013-107 be issued subject
to submission of all required fees and securities to the
satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
905 Clarke
Road –
Remedial
Action Order
Pages 79-82
4.4 Report: Development Services, Building, Bylaws and Licensing,
dated October 28, 2013
File: 09-3900-01
Recommendations:
THAT WHEREAS Section 72 of the Community Charter
empowers a Council to impose remedial action requirements;
AND WHEREAS the City Council of the City of Port Moody
believes that the tree as identified in photographs attached to
and forming part of this Order as Schedule "A" (the "tree") on
lands with a civic address of 905 Clarke Road, and a legal
description of LT 3, BLK A, PLAN 7054, DL 377, NEW WEST
DISTRICT EXCEPT PLAN 16126, 32466 (hereinafter referred to
as the "lands") is unsafe because it has been damaged by fire
and excavating equipment.
AND WHEREAS the owner of the lands upon which the Tree is
located has neglected, refused or otherwise failed to remove the
tree;
AND WHEREAS Section 73 of the Community Charter empowers
a Council to order the removal of thing which is unsafe;
NOW THEREFORE BE IT RESOLVED THAT:
The City of Port Moody: Pursuant to Section 73 of the Community Charter and upon
Council having found that it considers the Tree to be in an
unsafe condition;
A remedial action hereby orders, authorizes and directs the
removal of the Tree by the Owner.
The owner of the lands shall be given thirty (30) days notice of
the remedial action requirement herein. Upon expiration of the
thirty (30) days notice period, if the owner has still neglected,
refused or otherwise failed to remove the Tree as required, the
City of Port Moody hereby authorizes agents, contractors, and
employees of the City of Port Moody to enter the lands and
remove the Tree, with this work to be carried out at a time and in
a manner at the administrative convenience of the City of Port
Moody.
In the event that the owner does not remove the Tree, the
charges, fees and costs incurred by the City of Port Moody to
remove the Tree, shall be payable forthwith on demand and in
the event that any such amount remains unpaid by December 31
of the year such charges, fees and costs are incurred, such
amount shall be a charge or lien on the lands, and deemed to be
taxes in arrears and shall be collected in the same manner and
with the like remedies as ordinary taxes on land and
improvements under the Community Charter.
The owner of the land may request that Council reconsider the
remedial action requirement by submitting written notice to the
City of Port Moody Clerks department within 14 days of the
remedial action order.
Appointment of
City Clerk and
Deputy City
Clerk
Pages 83-84
4.5 Memo: Acting City Clerk, dated November 7, 2013
File: 2600-03
Recommendation:
THAT Ms Kelly Ridley be appointed as City Clerk for the City of
Port Moody effective November 18, 2013;
AND THAT Ms Dorothy Shermer be appointed as Deputy City
Clerk for the City of Port Moody effective immediately.

Item 1 (Part 2 of 2)

1. Call to Order
Introduction of
Art at Council
1.1 Verbal Report: Mayor Clay
File: 7705-01
Historical
Highlight –
Centennial 2013
1.2 Verbal Report: Mayor Clay
File 1485-015
Former Mayor Ian Young to be in attendance.

Item 4 (Part 2 of 2)

Legislative Matters
Minutes
Pages 9-18
4.1 File: 0550-05
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held
Tuesday, October 22, 2013 be adopted.
Guidelines for
Backyard
Beekeeping and
Animal Control
Bylaw No. 2969
Pages 19-32
4.2 Report: Development Services Department – Building, Bylaw and
Licensing, dated October 4, 2013
File: 09-3900-01/2013
City of Port Moody Animal Control Bylaw No. 2677, Amendment
Bylaw No. 2, 2013, No. 2969 being a bylaw to repeal the prohibition
of beekeeping.
Recommendation:
THAT Bylaw No. 2969 being “City of Port Moody Animal Control
Bylaw No. 2677, Amendment Bylaw No. 2, 2013, No. 2969” be
now read for the first time.
THAT Bylaw No. 2969 be read a second time.
THAT Bylaw No. 2969 be read a third time.
THAT Staff return the Beekeeping Guidelines attached to the
Development Services report dated October 4, 2013 to Council
at the time Bylaw No. 2969 is adopted.
Development
Permit (2013-
92) for for an
Addition to the
Canada Post
Facility at 45
Mary Street
Pages 33-78
4.3 Report: Development Services Department – Planning Division dated
November 4, 2013
File: 3090-20-92 / 3090-20-107
Recommendation:
THAT the Development Services report dated November 4, 2013
be received for information.
The following motion was moved and seconded at the October 8, 2013
Regular Meeting of Council and is currently before Council for consideration.
Moved and seconded
THAT Development Permit 2013-92 be issued subject to:
1. The inclusion of a condition in development permit that
requires the removal of the existing overhead utility
service pole on the Spring Street frontage and the
undergrounding of the corresponding utility services
across Spring Street to connect with the existing
overhead utilities;
2. A design response to the Design Panel recommendation
to lower the lighting on the compound wall;
3. The submission of all required fees and securities to the
satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
Development
Variance Permit
(2013-107) for
an Addition to
the Canada
Post Facility at
45 Mary Street
4.3
Cont’
Recommendation:
THAT Development Variance Permit 2013-107 be issued subject
to submission of all required fees and securities to the
satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the
necessary legal documents required in support of this
application.
905 Clarke
Road –
Remedial
Action Order
Pages 79-82
4.4 Report: Development Services, Building, Bylaws and Licensing,
dated October 28, 2013
File: 09-3900-01
Recommendations:
THAT WHEREAS Section 72 of the Community Charter
empowers a Council to impose remedial action requirements;
AND WHEREAS the City Council of the City of Port Moody
believes that the tree as identified in photographs attached to
and forming part of this Order as Schedule "A" (the "tree") on
lands with a civic address of 905 Clarke Road, and a legal
description of LT 3, BLK A, PLAN 7054, DL 377, NEW WEST
DISTRICT EXCEPT PLAN 16126, 32466 (hereinafter referred to
as the "lands") is unsafe because it has been damaged by fire
and excavating equipment.
AND WHEREAS the owner of the lands upon which the Tree is
located has neglected, refused or otherwise failed to remove the
tree;
AND WHEREAS Section 73 of the Community Charter empowers
a Council to order the removal of thing which is unsafe;
NOW THEREFORE BE IT RESOLVED THAT:
The City of Port Moody: Pursuant to Section 73 of the Community Charter and upon
Council having found that it considers the Tree to be in an
unsafe condition;
A remedial action hereby orders, authorizes and directs the
removal of the Tree by the Owner.
The owner of the lands shall be given thirty (30) days notice of
the remedial action requirement herein. Upon expiration of the
thirty (30) days notice period, if the owner has still neglected,
refused or otherwise failed to remove the Tree as required, the
City of Port Moody hereby authorizes agents, contractors, and
employees of the City of Port Moody to enter the lands and
remove the Tree, with this work to be carried out at a time and in
a manner at the administrative convenience of the City of Port
Moody.
In the event that the owner does not remove the Tree, the
charges, fees and costs incurred by the City of Port Moody to
remove the Tree, shall be payable forthwith on demand and in
the event that any such amount remains unpaid by December 31
of the year such charges, fees and costs are incurred, such
amount shall be a charge or lien on the lands, and deemed to be
taxes in arrears and shall be collected in the same manner and
with the like remedies as ordinary taxes on land and
improvements under the Community Charter.
The owner of the land may request that Council reconsider the
remedial action requirement by submitting written notice to the
City of Port Moody Clerks department within 14 days of the
remedial action order.
Appointment of
City Clerk and
Deputy City
Clerk
Pages 83-84
4.5 Memo: Acting City Clerk, dated November 7, 2013
File: 2600-03
Recommendation:
THAT Ms Kelly Ridley be appointed as City Clerk for the City of
Port Moody effective November 18, 2013;
AND THAT Ms Dorothy Shermer be appointed as Deputy City
Clerk for the City of Port Moody effective immediately.

Item 5

Unfinished Business
Heritage
Commission –
Centennial
Time Capsule
Pages 85-90
5.1 Report: Heritage Commission, dated October 29, 2013
File: 0360-20-09-02
Recommendations:
THAT the Time Capsule be stored in the permanent display
cabinet located in the City Hall Galleria;
AND THAT the December 10, 2013 Council meeting’s Historical
Highlight be reserved for the finale of the Time Capsule Project;
AND THAT the Heritage Commission consider additional photos
and other memorabilia for inclusion in the Time Capsule.

Item 6

New Business
Parks and
Recreation
Commission –
Field Allocation
Policy
Pages 91-96
6.1 Report: Parks and Recreation Commission, dated November 1, 2013
File: 15-8160
Recommendation:
THAT, as recommended in the Parks & Recreation
Commission report dated November 1, 2013, the
Field Allocation Policy be approved;
AND THAT staff be encouraged to investigate
options for providing on-line information on field
access and availability to user groups and the
public through the City website.
Parks and
Recreation
Commission –
Recreation
Program &
Operations
Review –
Community
Group Fees
Pages 97-128
6.2 Report: Parks & Recreation Commission, dated November 1, 2013
File: 15-8160
Recommendation:
THAT the Parks and Recreation Commission report dated
November 1, 2013 regarding the continuance of free facility use
by user groups that have a no-fee agreement with the City be
approved;
AND THAT community user groups not party to such an
agreement be required to pay a nominal user fee.
Youth Focus
Committee –
Proposed City
of Port Moody
Scholarship
Pages 129-134
6.3 Report: Youth Focus Committee, dated November 1, 2013
Report: Financial Services Department, dated October 31, 2013
File: 15-8160/05-1845
Recommendation:
THAT the Youth Focus Committee report dated Friday,
November 01, 2013 with respect to City of Port Moody
Scholarship be received and that an annual scholarship for
youth be established as outlined in this report;
AND THAT the report regarding City of Port Moody Post
Secondary Education Scholarship Funding from Financial
Services dated October 25, 2013 be received for information.
San Remo Drive
Land Use
Contract
Amendment
Pages 135-138
6.4 Report: Development Services – Planning Division, dated
November 4, 2013
File: 3220-09
Recommendation:
THAT staff send a letter to engage owners of San Remo
properties not subject to Land Use Contract Amendment Bylaw
No 2708 to determine interest in signing on to this bylaw
amendment;
AND THAT staff proceed with a land use contract amendment
process should 5 or more residents wish to proceed.
Fee Waiver
Request –
SHARE Family
and Community
Services
Society
Pages 139-142
6.5 E-mail: SHARE Family and Community Services Society, dated
October 21, 2013
Memo: Community Services, dated November 7, 2013
File: 0320-02/2013 & 15-7715-03-005
Request:
Council direction is requested.
Fee Waiver
Request –
S.U.C.C.E.S.S. –
A Chance to
Choose
Pages 143-144
6.6 E-mail: S.U.C.C.E.S.S. – A Chance to Choose, dated October 23,
2013
Memo: Community Services, dated November 7, 2013
File: 0230-20-65 & 15-7715-03-005
Request:
Council direction is requested.

Item 7

Other Business
Proclamation
Request:
Restorative
Justice Week
Nov. 17-24
Pages 145-146
7.1 Email: Correctional Services Canada, Restorative Justice Division,
dated September 17, 2013
File: 0630-01
Request:
Council direction is requested.
Proclamation
Request:
YMCA World
Peace Week
Nov 16-23, 2013
Pages 147-148
7.2 Letter: YMCA of Greater Vancouver, dated October 18, 2013
File: 0630-01
Request:
Council direction is requested.
Proclamation
Request: World
Diabetes Day
Nov 14, 2013
Pages 149-150
7.3 Letter: JDRF, dated November 4, 2013
File: 0630-01
Request:
Council direction is requested.
Proclamation
Request:
Adoption
Awareness
Month
November, 2013
Pages 151-152
7.4 Email: Minister of Children and Family Development, dated
November 1, 2013
File: 0630-01
Request:
Council direction is requested.
Municipal
Service
Assessment –
Engineering
and Parks
Division
Pages153-184
7.5 Presentation: Team Lead, MSA – Engineering and Parks Division
Municipal Service Assessment – Engineering and Parks Division
Report
File: 2737-03
Recommendation:
THAT the Municipal Service Assessment, Engineering and Parks
Division report as presented by the General Manager of
Engineering and Parks on November 12, 2013 be received for
information.

Item 8

Reports from Council
8.1 Council Verbal Reports
8.2 Staff Verbal Reports

Items 10 & 11

10. Public Input

11. Adjournment